Housing Payment Information

2017-2018 Academic Year

The University tries its best to accommodate students within the Host Family Housing arranged through the University network. When a student fails to fulfill the full term of his or her housing occupancy, it is a costly proposition for the University since a student who vacates a University accommodation leaves empty a living space that could otherwise have been filled. The following payment and refund policies have been adopted with this in mind.

Housing Fees 2017-2018 2018-2019 >> 
  Summer 2017
(per session)
Fall 2017 Spring 2018
Host Family (Señora)      
Option 1: With Kitchen Privileges 920 €  2,250 € 2,250 €
Option 2: With Half Room & Board 1,280 € 3,480 € 3,480 €
Residencia El Faro -- -- 5,016 € * Special offer
Housing application fee (at entry) 200 € 200 € 200 €

*SLU Madrid will be subsidizing a portion of the cost of the Residencia El Faro to set the price at 4,200 € for Spring 2018. This includes housing in a double room with full room and board (3 meals a day). In addition, students living at this residence hall with an application thru the university are invited to join any or all four orientation day trips scheduled at the beginning of the semester. To take advantage of this invitation however, students still need to sign-up at the Office of Finance upon arrival, and indicate that they have a housing assignment at Residencia El Faro. Participation will depend on availability of each trip.

Because we have a limited number of beds reserved at Residencia El Faro, reservations will be accepted on a first-come, first serve basis. Students who have already applied for or have been assigned host-family housing, may request to change their assignment to the residence before November 15th. Those who have not yet applied for housing, may choose this option directly.

Food purchases are available a la carte in the University cafeteria, The Unity by Sodexo. A Cafeteria Fee will be assessed to all full-time undergraduate students in fall and spring terms.

Housing Confirmation and Occupancy

Upon assignment of housing, the University sends the student a housing summary, as well as a Housing Agreement. In order for the housing assignment to be considered confirmed, the student must: (1) inform the Housing Coordinator in writing (email: housing-madrid@slu.edu) of his/her acceptance of the said assignment and (2) return the completed Housing Agreement to the Housing Coordinator by the following confirmation dates:

Summer 2017 (1st session): April 17, 2017
Summer 2017 (2nd session): May 22, 2017
Fall 2017: August 1, 2017
Spring 2018: December 1, 2017

The Housing summary indicates the official housing move-in date. (Students who arrive early must make their own arrangements for accommodations until the move-in date. Those who will be arriving late should so inform the Housing Coordinator.)  A student is considered to have contractually taken occupancy of Host Family Housing arranged through the University if prior to the confirmation date above s/he has informed the Housing Coordinator in writing that s/he will be using the assigned housing accommodation.

Application Fee

Payment of the non-refundable housing application fee may be made (1) online, by using a Visa or Master Card, (2) by personal check, bank draft or international money order, or (3) by a wire transfer. For details on each method of payment. See Section VI below.

Payment Plans (Host Family Option only)

  1. The Housing summary is sent by email directly to the student. If a parent, guardian or home university is responsible for payment of housing, it is the student’s responsibility to make the third party aware of this summary and of the payment schedule.
  2. Payment for housing, as well as for the application fee, is always to be made directly to the Madrid Campus, regardless of where or through whom the student pays tuition.
  3. The following housing payment plans—with accompanying payment deadlines—are available as indicated:

    • Full Payment:
    For Summer 2017 (1st Session) April 17, 2017
    For Summer 2017 (2nd Session) May 22, 2017
    For Fall 2017 August 1, 2017
    For Spring 2018 December 1, 2017
    • Payment in Installments (available only for fall and spring terms):
    For Fall 2017
    August 1, 2017 25%
    September 1, 2017 25%
    October 2, 2017 25%
    November 2, 2017 25%
    For Spring 2018
    December 1, 2017 25%
    February 1, 2018 25%
    March 1, 2018 25%
    April 2, 2018 25%
    • Payment in Installments for Students Awaiting Arrival of U.S. Federal and/or Home University Institutional Financial Aid (available only for fall and spring terms):
    For Fall 2017
    August 1, 2017 400 €
    October 2, 2017 50%
    October 16, 2017 50%
    For Spring 2018
    December 1, 2017 400 €
    February 12, 2018 50%
    February 26, 2018 50%

Please note:

  1. Failure to make the initial payment according to the indicated deadline may result in the cancellation of the housing reservation.

    • Although housing applications will be received and processed on an ongoing basis, housing preferences are respected according to the submission date of the application. Students who apply for housing after the first payment deadline must make the first payment immediately upon receipt of their housing assignment.

  2. Those who choose to pay in installments are subject to a 20 € penalty fee for any and each payment not made by the indicated deadlines.

Special Payment Conditions for Colegio Mayor El Faro

Upon receipt of a housing application indicating this option, students will be sent a link to make a non-refundable deposit of 500 € as a confirmation. Reservations for Colegio Mayor El Faro will be taken on a first-come first-serve basis and will only be accepted if this payment is completed.

Because of the limited availability for this option, once full, SLU-Madrid will not accept payment even if the student has applied for this option and has received the payment link. At this time, students will be notified that the option is full and that they may choose to:

  • be refunded the housing application fee or
  • change their application to any one of the host family options.

The balance of 4,516 € for the Colegio Mayor El Faro option is due (in one payment) no later than move-in date.

Refunds will apply ONLY upon full withdrawal from the university before move-in date (please note, however, that the 500 € deposit is not refundable).

Payment Methods

Payments may be made by any of the following methods:

Student ID: 000000000
Birth date: dd - mm - yyyyy
  (9 digit number)

Some U.S. banks may charge a service fee for international payments to foreign banks using credit cards. For specific rates, please contact your credit card company or bank.

Any difficulty encountered while attempting to make an on-line payment should be addressed to the Office of Finance at finance-madrid@slu.edu.

  • By sending a personal check, bank draft or international money order made payable to “Saint Louis University in Spain, S.A.” to:
Saint Louis University in Spain, S.A.
Office of Finance
Avenida del Valle, 34
28003 Madrid

Those who choose this option may write a U.S. dollar check for the approximate dollar equivalent of the euro price. Contact the Office of Finance at finance-madrid@slu.edu for an approximate U.S. dollar equivalent. The exchange rate applied will be the rate of our bank upon receipt of the check. If the euro equivalent of the dollar amount deposited (plus bank exchange fees) exceeds the semester housing price, the student will receive a credit in Spain. If the euro equivalent at the time of deposit (plus bank exchange fees) is less than the semester euro price, the student must make up the difference in Spain.

  • By making a wire transfer directly to:
Bank: Santander Central Hispano
Address: Paseo San Francisco de Sales, 35 - 28003 Madrid, Spain.
Account: IBAN ES48 0049 5127 1021 1014 7715
Bank ID:               BSCHESMM
Account name: Saint Louis University in Spain, S.A.

Those who choose to transfer funds directly should make sure to specify the name of the student and what the payment is for. We recommend that a copy of the transfer be sent to the Office of Finance by fax (+34 91 535 38 80) or by email to finance-madrid@slu.edu so that the arrival of the transfer can be monitored.

Bank handling and exchange fees are automatically deducted from the exchanged value of the payment, at both the overseas bank and their corresponding bank in Spain, before being forwarded to us. You should make allowance for these fees when arranging payment as, SLU will credit the student's account with the final value that is received.

Housing Payment Refunds (Host Family Option only)

As indicated above, the housing processing fee is non-refundable; however, the processing fee of an admitted student who defers enrollment in the University will be kept as a credit on the student's account for one full academic year, after which it is forfeited and considered non-refundable.

Students are eligible for a full or partial refund of their housing payment/s according to the following guidelines:

  1. A student is entitled to a full refund of payments made toward the upcoming term's housing summary, if s/he prior to the official confirmation date informs the Housing Coordinator in writing of his/her intention not to move into Host Family Housing arranged through the University (see Section II above).
  2. A student is entitled to a partial refund of the semester’s entire housing summary, according to the timetable and percentages indicated in the chart below, if the student officially withdraws during the term from the University.

    Term University Withdrawal Date % Refundable of Housing,
    Based on Prior Full Payment
    Summer 2017
    (1st Session)
    By May 21, 2017
    By May 28, 2017
    By June 4, 2017
    Summer 2017
    (2nd Session)
    By June 25, 2017
    By July 2, 2017
    By July 9, 2017
    Fall 2017 By September 2, 2017
    By September 8, 2017
    By September 15, 2017
    By September 22, 2017
    Spring 2018 By January 7, 2018
    By January 12, 2018
    By January 19, 2018
    By January 26, 2018
    *Dates are subject to change prior to first day of each semester.

  3. A student is liable for the full semester’s housing summary and is not qualified for any refund of payments if s/he:
  4. leaves Host Family Housing arranged through the University after having taken occupancy but remains enrolled on the Madrid Campus;
  5. is suspended from Host Family Housing arranged through the University for disciplinary reasons for a period of time; or,
  6. is expelled from the University and/or from Host Family Housing arranged through the University for disciplinary reasons.
  7. Please note: If a student pays housing in installments, s/he must pay any outstanding balance on the entire semester’s housing summary if any of the above three conditions apply.

Financial Holds

Any student who is in arrears to the University either for tuition or housing in the course of the semester will be so notified, with the indication that failure to make payment according to an acceptable financial plan jeopardizes the student’s continued enrollment.

Students who are in arrears to the University on the final class day of a given semester for any part of either tuition or housing – and who have not prior to that date worked out a detailed financial payment plan that is acceptable to the Office of Finance – will have for the following semester any registration and housing assignments withdrawn.

In order for a student to be able to register or request a housing assignment for the following semester, he/she must have settled all debt to the University or must have worked out a detailed financial plan that is acceptable to the Office of Finance.

Please feel welcome to address any questions about financial matters related to housing to:

Saint Louis University in Spain, S.A.
Office of Finance
Avenida del Valle, 34 - 28003 Madrid
Tel.: +34 915545858 · Fax: +34 91 554 62 02
e-mail: finance-madrid@slu.edu

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