Housing Payment Information

Academic Year 2016-2017

The University tries its best to accommodate students within the Host Family Housing arranged through the University network. When a student fails to fulfill the full term of his or her housing occupancy, it is a costly proposition for the University since a student who vacates a University accommodation leaves empty a living space that could otherwise have been filled. The following payment and refund policies have been adopted with this in mind.

Housing Fees 2016-2017 2017-2018 >>
  Summer 2016
(per session)
Fall 2016 Spring 2017
Host Family (Señora)      
Option 1: With Kitchen Privileges 900 € 2,200 € 2,200 €
Option 2: With Half Room & Board 1,250 € 3,400 € 3,400 €

Food purchases are available a la carte in the University cafeteria, The Unity by Sodexo. A Cafeteria Plan will be assessed to all full-time undergraduate students in Fall and Spring terms.

Housing Confirmation and Occupancy

Upon assignment of housing, the University sends the student a Housing summary, as well as a Housing Agreement. In order for the housing assignment to be considered confirmed, the student must: (1) inform the Housing Coordinator in writing (email: housing-madrid@slu.edu) of his/her acceptance of the said assignment and (2) return the completed Housing Agreement to the Housing Coordinator by the following confirmation dates:

Summer 2016 (1st session): April 18, 2016
Summer 2016 (2nd session): May 23, 2016
Fall 2016: August 1, 2016
Spring 2017: December 1, 2016

The Housing summary indicates the official housing move-in date. (Students who arrive early must make their own arrangements for accommodations until the move-in date. Those who will be arriving late should so inform the Housing Coordinator.)  A student is considered to have contractually taken occupancy of Host Family Housing arranged through the University if prior to the confirmation date above s/he has informed the Housing Coordinator in writing that s/he will be using the assigned housing accommodation.

Processing Fee

Payment of the non-refundable housing processing fee may be made (1) on-line, by using a Visa or Master Card, (2) by personal check, bank draft or international money order, or (3) by a wire transfer. For details on each method of payment, cf. Section VI below.

Billing Information & Payment Plans

  1. The Housing summary is sent by email directly to the student. If a parent, guardian or home university is responsible for payment of housing, it is the student’s responsibility to make the third party aware of this billing and of the payment schedule.
  2. Payment for housing, as well as for the processing fee, is always to be made directly to the Madrid Campus, regardless of where or through whom the student pays tuition.
  3. The following housing payment plans – with accompanying payment deadlines – are available as indicated:

    • Full Payment:
    For Summer 2016 (1st Session) April 18, 2016
    For Summer 2016 (2nd Session) May 23, 2016
    For Fall 2016 August 1, 2016
    For Spring 2017 December 1, 2016
    • Payment in Installments (available only for fall and spring terms):
    For Fall 2016
    August 1, 2016 25%
    September 1, 2016 25%
    October 3, 2016 25%
    November 2, 2016 25%
    For Spring 2017
    December 1, 2016 25%
    February 1, 2017 25%
    March 1, 2017 25%
    April 3, 2017 25%
    • Payment in Installments for Students Awaiting Arrival of U.S. Federal and/or Home University Institutional Financial Aid (available only for fall and spring terms):
    For Fall 2016
    August 1, 2016 400 €
    October 3, 2016 50%
    October 17, 2016 50%
    For Spring 2017
    December 1, 2016 400 €
    February 15, 2017 50%
    March 1, 2017 50%

Please note:

  1. Failure to make the initial payment according to the indicated deadline may result in the cancellation of the housing reservation.

    • Although housing applications will be received and processed on an ongoing basis, housing preferences are respected according to the submission date of the application. Students who apply for housing after the first payment deadline must make the first payment immediately upon receipt of their housing assignment.

  2. Those who choose to pay in installments are subject to a 20 € penalty fee for any and each payment not made by the indicated deadlines.

Payment Methods

Payments may be made by any of the following methods:

  • On-line, by using Visa or Mastercard, by going to http://apply.madrid.slu.edu/yourhousing. After first indicating the desired payment method, the student will be required to provide the following information:
  • Student ID: 000000000
    Birthdate: dd - mm - yyyyy
      (9 digit number)

    Some U.S. banks may charge a service fee for international payments to foreign banks using credit cards. For specific rates, please contact your credit card company or bank.

    Any difficulty encountered while attempting to make an on-line payment should be addressed to the Office of Finance at finance-madrid@slu.edu.

    • By sending a Personal Check, Bank Draft or International Money Order made payable to “Saint Louis University in Spain, S.A.” to:
    Saint Louis University in Spain, S.A.
    Office of Finance
    Avenida del Valle, 34
    28003 Madrid

    Those who choose this option may write a U.S. dollar check for the approximate dollar equivalent of the euro price. Contact the Office of Finance at finance-madrid@slu.edu for an approximate U.S. dollar equivalent. The exchange rate applied will be the rate of our bank upon receipt of the check. If the euro equivalent of the dollar amount deposited (plus bank exchange fees) exceeds the semester housing price, the student will receive a credit in Spain. If the euro equivalent at the time of deposit (plus bank exchange fees) is less than the semester euro price, the student must make up the difference in Spain.

    • By making a Wire Transfer directly to:
    Bank: Santander Central Hispano
    Address: Paseo San Francisco de Sales, 35 - 28003 Madrid, Spain.
    Account: IBAN ES48 0049 5127 1021 1014 7715
    Bank ID:               BSCHESMM
    Account name: Saint Louis University in Spain, S.A.

    Those who choose to transfer funds directly should make sure to specify the name of the student and what the payment is for. We recommend that a copy of the transfer be sent to the Office of Finance by fax (+34 915353880) or by email to finance-madrid@slu.edu so that the arrival of the transfer can be monitored.

    Bank handling and exchange fees are automatically deducted from the exchanged value of the payment, at both the overseas bank and their corresponding bank in Spain, before being forwarded to us. You should make allowance for these fees when arranging payment as, effective Fall 2015, SLU will credit the student's account with the final value that is received.

    Housing Payment Refunds

    As indicated above, the housing processing fee is non-refundable; however, the processing fee of an admitted student who defers enrollment in the University will be kept as a credit on the student’s account for one full academic year, after which it is forfeited and considered non-refundable.

    Students are eligible for a full or partial refund of their housing payment/s according to the following guidelines:

    1. A student is entitled to a full refund of payments made toward the upcoming term's housing summary, if s/he prior to the official confirmation date informs the Housing Coordinator in writing of his/her intention not to move into Host Family Housing arranged through the University (cf. Section II above).
    2. A student is entitled to a partial refund of the semester’s entire housing summary, according to the timetable and percentages indicated in the chart below, if the student officially withdraws during the term from the University.

      Term University Withdrawal Date % Refundable of Housing,
      Based on Prior Full Payment
      Summer 2016
      (1st Session)
      By May 22, 2016
      By May 30, 2016
      By June 6, 2016
      Summer 2016
      (2nd Session)
      By June 26, 2016
      By July 4, 2016
      By July 11, 2016
      Fall 2016 By August 30, 2016
      By September 6, 2016
      By September 13, 2016
      By September20, 2016
      Spring 2017 By January 8, 2017
      By January 16, 2017
      By January 23, 2017
      By January 30, 2017
      *Dates are subject to change prior to first day of each semester.

    3. A student is liable for the full semester’s housing summary and is not qualified for any refund of payments if s/he:
    4. leaves Host Family Housing arranged through the University after having taken occupancy but remains enrolled on the Madrid Campus;
    5. is suspended from Host Family Housing arranged through the University for disciplinary reasons for a period of time; or,
    6. is expelled from the University and/or from Host Family Housing arranged through the University for disciplinary reasons.
    7. Please note:

      If a student pays housing in installments, s/he must pay any outstanding balance on the entire semester’s housing summary if any of the above three conditions apply.

    Financial Holds

    Any student who is in arrears to the University for either tuition or housing in the course of the semester will be so notified, with the indication that failure to make payment according to an acceptable financial plan jeopardizes the student’s continued enrollment.

    Students who are in arrears to the University on the final class day of a given semester for any part of either tuition or housing – and who have not prior to that date worked out a detailed financial payment plan that is acceptable to the Office of Finance – will have for the following semester any registration and housing assignments withdrawn.

    In order for a student to be able to register or request a housing assignment for the following semester, he/she must have settled all debt to the University or must have worked out a detailed financial plan that is acceptable to the Office of Finance.

    Please feel welcome to address any questions about housing financial matters to:

    Saint Louis University in Spain, S.A.
    Office of Finance
    Avenida del Valle, 34 - 28003 Madrid
    Tel.: +34 915545858 · Fax: +34 91 554 62 02
    e-mail: finance-madrid@slu.edu

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