Welcome to the Saint Louis University School of Medicine graduate medical education program coordinator page. This page holds useful documents, important dates, announcements and other information that will help coordinators with tasks related to ACGME accreditation, trainee recruitment and general day-to-day management of training programs.
Calendar of Events
| Title | Date | Time | Location |
|---|---|---|---|
|
GME Coordinator Meeting |
4/20/2022 |
12-1 p.m. |
via Zoom |
Program Coordinator Timeline
July / August
- Orientation Activities
- GME Program Survey Deadline
- ITE Roster/Exam
- ACGME WebADS
- Resident recruitment pre-interview activities (schedule/dinner/hotel/shuttle/arrangements)
- AOA Membership
- APE data gathering
September / October
- Resident Recruitment (Interview, Dinners, Tours)
- Renew Resident Educational Subscriptions/Board Materials
- ACGME Milestones Open October 30
- Prepare Milestone Packets for CCC
- National GME Census Deadline
- Schedule and proctor ITE exams
- Holiday Party Preparations
- Crisis Management
November / December
- Resident Recruitment (Interview, Dinners, Tours)
- GME Program Survey Deadline
- Renew Resident Support Materials
- Semi-Annual Evaluations
- AAMC Deadline for National GME Coordinate Residency meetings
- Prepare recommendation letters for fellowships
January / February
- Recruitment
- USMLE 3
- ACGME Survey
- Resident Deadline for National Board
- Milestones Due
- Graduation Diploma/Ceremony Planning
March / April
- Collect Contract Signatures
- Special Program National Conferences
- Solicit Schedule Requests
- ERAS Registration
- Review Expiring PLAs
- Resident recruitment pre-interview activities
- Complete ACGME surveys
- Onboarding activities
- Training credentials and info verification for training sites
May / June
- Prepare and Send Invitations
- Graduation Dinner planning and ceremony
- Create Graduation Brochure
- Orientation Materials
- Graduate Offboarding
- Faculty Teaching Awards
- ITE Exams
- ACGME milestone reporting
- Bi-annual evaluations
- Schedule final evaluations for graduates
- Alumni certificates
- CCC
- PEC
- Order new lab coats and pagers
- Distribute lab coats, assign pagers
- Assign lockers
- Assign mailboxes
- Schedule orientation breakfast and other activities
- Website updates
Resources
Forms
- Banner ID request*Send Banner ID request form to registrar@slu.edu for processing
- Final Evaluation
- Observer application
- Rotator application
- MOA for Rotators
- MOA for Observers
- Certificate request
- Appointment request form
- Re-appointment request form
- FMLA
- Program Letter of Agreement (PLA)
- Program Action Plan
- Resident Moonlighting
- Resident Mentoring Relationship Agreement
- Resident Mentoring Worksheet
- Resident Evaluation of Mentoring Activities
- Formal Academic Remediation Plan
- Lost Original Certificate Affidavit and Agreement
- Mandatory Behavioral Health Referral Form
GME Coordinator Meetings
- 11/3/2021 Coordinator's Meeting
- 2/16/2022 Coordinator's Meeting
Coordinator's Leadership Council Meetings
- 10/30/2018 Brown Bag Session Meeting Notes
Other Resources
- Coordinator Resource Guide
- Duties Letter Example
- H1B Visa Check Request Guidelines
- NPI Mock Application
- Intro to PD/PC PowerPoint
- Intro to PD/PC Orientation Video
- Appointment and Re-Appointment Process
- Key Dates AY 2023-2024
- Letter of Appointment
- Letter of Re-Appointment
- Communication Style Inventory
- Personnel Record Retention Guide
- Creating a Review Form & Review Meeting in NI Guide
- Rotator Process Checklist
- Program Director & Coordinator Google Site
- SSM Agreements & Benefits Summary for Residents & Fellows
- For New Resident info, use password: NewRes23!
For Transitioning Resident info, use password: TransitionRes23!
- For New Resident info, use password: NewRes23!
- SLU-SSM Integration SharePoint Site
Coordinator Leadership Council (CLC)
| Current Council Member | Program | |
|---|---|---|
| Laura Robinson | Gastroenterology | laura.robinson@health.slu.edu |
| Teresa Hudson | Pediatrics | teresa.hudson@health.slu.edu |
| Wanda Bailey-Gregory | Emergency Medicine | wanda.baileygregory@health.slu.edu |
| Tina Vandever | Otolaryngology | tina.vandever@health.slu.edu |
| Charron Ford | Family/Community Medicine | charron.ford@health.slu.edu |
Contact Information
Program Director and Coordinator Contact List
Interested in the Coordinator Mentoring Program? Contact Laura Robinson at 314-977-2186 or laura.robinson@health.slu.edu for more details.