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GME Coordinator Site

Welcome to the GME program coordinator page. This page holds useful documents, important dates, announcements and other information that will help coordinators with tasks related to ACGME accreditation, trainee recruitment and general day-to-day management of training programs.

Calendar of Events

Title Date Time Location

GME Coordinator Meeting

GME Coordinator Meeting



12-1 p.m.

12-1 p.m.

via Zoom

LRC 112-113

Program Coordinator Timeline

July / August
  • Orientation Activities
  • GME Program Survey Deadline
  • ITE Roster/Exam
  • Resident recruitment pre-interview activities (schedule/dinner/hotel/shuttle/arrangements)
  • AOA Membership
  • APE data gathering
September / October
  • Resident Recruitment (Interview, Dinners, Tours)
  • Renew Resident Educational Subscriptions/Board Materials
  • ACGME Milestones Open October 30
  • Prepare Milestone Packets for CCC
  • National GME Census Deadline
  • Schedule and proctor ITE exams
  • Holiday Party Preparations
  • Crisis Management
November / December
  • Resident Recruitment (Interview, Dinners, Tours)
  • GME Program Survey Deadline
  • Renew Resident Support Materials
  • Semi-Annual Evaluations
  • AAMC Deadline for National GME Coordinate Residency meetings
  • Prepare recommendation letters for fellowships
January / February
  • Recruitment
  • USMLE 3
  • ACGME Survey
  • Resident Deadline for National Board
  • Milestones Due
  • Graduation Diploma/Ceremony Planning
March / April
  • Collect Contract Signatures
  • Special Program National Conferences
  • Solicit Schedule Requests
  • ERAS Registration
  • Review Expiring PLAs
  • Resident recruitment pre-interview activities
  • Complete ACGME surveys
  • Onboarding activities
  • Training credentials and info verification for training sites
May / June
  • Prepare and Send Invitations
  • Graduation Dinner planning and ceremony
  • Create Graduation Brochure
  • Orientation Materials
  • Graduate Offboarding
  • Faculty Teaching Awards
  • ITE Exams
  • ACGME milestone reporting
  • Bi-annual evaluations
  • Schedule final evaluations for graduates
  • Alumni certificates
  • CCC
  • PEC
  • Order new lab-coats and pagers
  • Distribute lab coats, assign pagers
  • Assign lockers
  • Assign mailboxes
  • Schedule orientation breakfast and other activities
  • Website updates




Coordinator Leadership Council (CLC)

Current Council Member Program Email
Teresa Hudson Pediatrics
Wanda Bailey-Gregory Emergency Medicine
Tonya Vernon Hematology/Oncology

Contact Information

Program Director and Coordinator Contact List

Interested in the Coordinator Mentoring Program? Contact Teresa Hudson at 314-577-5634 or for more details.