Sponsorship Guidelines

Four types of sponsored events can be reserved through Saint Louis University Events: a University event, a University-sponsored event, a co-sponsored event or a University recruitment event.

All academic classes take priority over University events. Space will be made available for special events in the order listed below. Early space requests are encouraged for all locations.

  • University academic classes
  • University events
  • University recruitment events
  • University sponsored events
  • University co-sponsored events

Types of Events

Co-Sponsored Event

A co-sponsored event is an event, activity or fundraiser that is formally co-sponsored by a Saint Louis University department, school, college, division, etc., with an external organization or company. These events must not interfere with, or divert space or other resources from, the scheduled programs and activities of the University. Co-sponsored events must be University-mission related. The sponsoring department is required to coordinate the planning of the event with Events and a departmental representative must be present at the event. The sponsoring department is responsible for any damages incurred. The departmental representative will be involved in the billing and collection of all fees, i.e., parking, room rental, damages, etc. These events must receive approval from Events.

Only University departments may co-sponsor an event. Individuals and student organizations do not qualify as sponsors. Space rental fees are reduced by 50 percent. All other event-related costs apply and are billed through the sponsoring department. Parking fees will follow a tiered parking rate structure.

University Event

A University event is an event hosted by the University that is open to the entire University community and welcomes parents, students and/or alumni to campus. These events must receive approval from the President's Coordinating Council for inclusion. Space rental fees and parking fees are waived but all other event-related costs will apply.

University Recruitment Event

A University recruitment event is an event coordinated for the purposes of recruitment of prospective students. Space rental fees and parking fees are waived but all other event-related costs will apply.

University-Sponsored Event

A University-sponsored event is an event or activity hosted by a University department, school, college, division, institute, or center that is held in conjunction or in association with the education, health care or community service missions of the University. These events may not interfere with, or divert space or other resources from, the scheduled programs and activities of the University. Space rental fees are waived but all other event-related costs will apply. Parking fees will follow a tiered parking rate structure.