Saint Louis University

Fuze Meeting Basics

With Fuze Meeting, a person (the Host) can create a virtual meeting space for participants (Attendees) to collaborate with one another from anywhere in the world. Features like Content Sharing, Desktop/ Screen Sharing, HD Video Conferencing, among others make Fuze Meeting a great tool to use for classroom activity as well as administrative purposes.

Topics Covered:
Getting Started with Fuze Meeting
Roles for Participants in a Fuze Meeting
Attending a Fuze Meeting
Hosting a Meeting
Host Delegate
Basic FAQs

Getting Started with Fuze Meeting

So you're interested in holding a meeting or class online through a web/video-conferencing tool, or someone has told you that your next meeting will be held via ‘Fuze,' but your first thought is ‘what will this involve?' To get started, here are the basics to consider:

  • Install the Fuze Meeting Application - Whether you are hosting a Fuze Meeting or just attending, install the Fuze Meeting Application for the best meeting experience (the Fuze Application is required for the meeting host). The application is available on multiple platforms such as PCs, Macs, tablets, and smartphones. Please review the How to Install the Fuze Client instructions for your SLU-managed PC or personal devices.
  • Determine how you will connect to the meeting Audio - A connection to the Fuze Meeting audio conference is required in order to hear the conversation and speak to the other attendees. There are two basic methods to connect to the meeting audio: use a phone to call into the meeting or use a microphone and speakers to join the audio from your computer. Learn more about the audio connection methods in the Joining the Audio section below.

    • The Instructional Media Center (IMC) has microphones and webcams available for check out. Contact the IMC Xavier Annex booking desk at 314-977-2919, then press 1.
  • Hook up a Webcam (Optional) - Using a webcam in a Fuze Meeting is optional. The meeting Host determines if Attendees can show video from their webcam during the meeting. Many web cameras have integrated microphones, such as the Logitech Pro Webcam, that you can use as your microphone even if you don't use it to show video (keeping in mind you will still need a way to hear the meeting audio!)

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Roles for Participants in a Fuze Meeting

Host
The ‘Host' is the individual starting the meeting. The Host can moderate roles and audio by hovering their pointer over an attendee's name or audio connection and selecting a role or audio function from the popup. Hosts can also share content, annotate meeting content, show their screen/desktop, and record meetings.

  • Click for a short tutorial to learn how to moderate the different roles in a Fuze meeting. Each role allows a different level of interaction and control.

Host Delegate
This role can be delegated by the original Host of a meeting. Once the Host Delegate is invited to a meeting, they have the ability to start and run the meeting in place of the original Host. Host Delegates also have the same permissions as the original Host. There can be up to two Host Delegates along with the original Host per one meeting.

Presenter
A ‘Presenter' can manage content, add content, annotate content and share their desktop. The presenter cannot moderate roles or audio.

Attendee
An ‘Attendee' is the default role that's assigned to participants in a Fuze meeting. Attendees can view the meeting content, chat with other participants and use their microphone or webcam if the meeting Host allows.

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Attending a Fuze Meeting

You can attend via your PC, Mac, or mobile device. Fuze Support provides Quick Start Guides for Attending a Fuze Meeting from a PC, Mac, tablet, or smartphone. Fuze Support also provides On-Demand Tutorials that include videos on various topics for Attendees.

Step 1 - Pick your device and install the application
Visit the Fuze Product Download page to download the Fuze application for your PC, Mac, tablet or smartphone.

Step 2 - Join the Meeting
There are two ways you can join a Fuze Meeting as an Attendee. You can join with a link provided to you by the meeting Host via email or calendar invite, or you can manually enter the Meeting Room Number to join.

To Join using a Meeting Room Link:

  • Simply click on the link provided to you. (Example: http://fuze.me/12345678)

To Join using the Meeting Room Number:

  • Open the Fuze application on your computer/device OR go to www.fuze.com.
  • Click "Join Meeting."
  • Type in (or paste in) the meeting room number and enter your name.

Please note: It is always recommended that you install the Fuze Meeting application for the best attendee experience.

Step 3 - Join the Audio Conference
Once you have joined a meeting, a "Join the Audio Conference" window will open. Here is where you can choose one of three ways to connect to the audio in a meeting.

  1. Internet Audio (VoIP) - Select the preferred microphone and speakers you will be using for the audio in your meeting. Click ‘Test Speakers' to verify that you can hear music. After testing your speakers, click the 'Connect' button to connect to the meeting audio. (For the best quality, use a headset and microphone.)
  2. Dial In - Dial the toll-based or toll-free number from your phone, enter the pin number and press # when prompted. 
  3. Call Me - Type your phone number (area code included) in the space provided and then click the "Call Me" button. Fuze will call your phone. Just answer your phone to connect to the audio conference.

After joining the Audio Conference, attendees can mute/unmute their microphone.

  • PC - Click the microphone icon at the bottom of the Attendees Panel at the top left of the screen to mute your microphone.
  • Mac - Click the microphone icon at the top of the screen to mute your microphone. Fuze Mute and Unmute Icons
  • Click the microphone icon once more to unmute your microphone.
    Mute and Unmute Fuze Icons

**The Toll-Free number for the Dial-In option and the Call Me option have potential costs to the Host. For information on the possible charges for these audio connection options, visit the Fuze Meeting Policies and Guidelines page.

Step 4 - Show your Webcam Video (depends on Host preference)
Fuze Meeting supports up to 12 attendee video feeds at once in a meeting. For instructions on how to show video from your webcam, click to view the Fuze Tutorial.

Step 5 - Fuze Meeting Chat
Participants in a Fuze Meeting can make comments publicly or privately. Chat allows you to interact with other participants quietly. One exception with using chat is that, in Webinar Mode, all messages are viewed only by the Host.

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Hosting a Meeting

The Host can start a meeting on the fly or schedule a future meeting. You will need a Fuze Meeting account to start, schedule, and host a meeting. Scheduling can be done in advance and invitations can be sent to attendees to join the meeting at the scheduled time. The host can reuse a particular meeting at any time by simply copying the link from the recurring meeting and pasting it in an email or adding the link to your Gmail Calendar.

How do I schedule a meeting in Fuze? (Host Only)

  1. Log in to the Fuze Meeting Application using your SLU Net ID and SLU Password.
  2. Click ‘Start Now or Schedule’ button on the Fuze homepage.
  3. Click ‘Schedule a Meeting’.
  4. In the ‘To’ box, enter an e-mail address for each attendee to have the Fuze Scheduler sent out meeting invitations. If you wish to provide the meeting link to attendees at a later time, you can just enter your own e-mail address in the 'To' box.
  5. Enter a Subject, which is the meeting name that will display on your calendar and in your My Meetings list within Fuze.
  6. In the ‘When’ field, provide a start and end time for the calendar invite for the meeting.
  7. A description of the meeting or instructions for your attendees can be added in the empty box.
  8. When you are finished, click 'Save and Send Request' button. 

How do I access the link to a meeting that I scheduled in Fuze?

  1. Log in to Fuze Meeting using your SLU Net ID and SLU Password 
  2. Click the 'My Meeting' button on the Fuze Meeting Homepage 
  3. Click the 'Scheduled Meetings' on the left of your screen 
  4. Choose the meeting that you want to share. 
  5. Click the 'Copy URL' button to copy the meeting link to the computer clipboard.
  6. You can now paste the URL (link) for your Fuze Meeting in an e-mail, a Gmail Calendar event, or even as a new content item in a Blackboard Learn course.

Host Delegate
Hosts have the option to delegate up to two additional hosts or ‘Host Delegates' to start and run their meetings as long as they have the link for the meeting (or the meeting number). This role has the exact same permissions as the original host. It is ideal for Hosts that want to have a ‘backup' to start and run their scheduled meeting in case they are not present at the time. You can only give other SLU Fuze account holders ‘Host Delegate' permissions.

How can I delegate Host permissions to other SLU Fuze account holders?

  1. Log in to Fuze Meeting
  2. Click the ‘Preferences' Tab at the top left of the screen
  3. Locate and click ‘Host Options' under the My Account menu on the left side of the screen
  4. Enter the SLU email address of the SLU Fuze account holder that you want to have Host (Delegate) permissions in your meeting. (You are allowed up to two ‘Host Delegates'.)
  5. Check ‘Allow Host Delegate'
  6. Click Save

How can a Host Delegate start a meeting for the original Host?

  1. The Host Delegate clicks to join the Host's Fuze Meeting via the meeting link provided by the Host
  2. On the right of the ‘Join' prompt under ‘Are you the host of the Meeting?', click Join the meeting as the Host
  3. Enter your @slu.edu email address and password
  4. Click Join as Host

Sharing Content
Add content to your Fuze Meeting Account by uploading content from your computer or any storage device. Hosts and Attendees with “Presenter” rights are able to share, annotate, and control content in a meeting. Files that you upload go into your Content Library, where you can manage all your meeting content. This allows you to reuse your content in future meetings.

What file types can I upload and share with Fuze Meeting?
Audio types: MP3, WAV
Image types: JPEG, PNG, TIF, BMP, GIF
Video types: 3GP, 3G2, DIVX, F4V, MKV, M1V, OGG, RM, RMVB, VOB, MOV, MP4, WMV, FLV, MPEG, MPG, AVI, ASF.
Document types: DOC, DOCX, PPT, PPTX, PDF, KEY
**Microsoft Excel Spreadsheets (XML or XLS) cannot be uploaded into Fuze because it is impossible for Fuze to store an infinite amount of cells. If you want to share a spreadsheet with attendees, use the "Share Desktop" feature. Attendees will be able to view the Microsoft Excel spreadsheet that is open on your computer screen.

Share Screen / Desktop
Host and Presenters can share their screen to participants in a meeting. This feature gives you the option to share a single application that is open on your computer, or your whole screen.

Can I set a preference to ‘Auto Accept' Attendees as they join my meetings?
Yes. To set Auto Accept to default on/off:

PC Users:

  1. Log in to Fuze Meeting.
  2. Click the ‘Preferences' Tab at the top left of the screen
  3. Locate and click ‘Host Options' under the My Account menu on the left side of the screen
  4. Check/ Uncheck ‘Auto Accept Attendees' on the Host Options page which appears to the right of the My Account Menu and click ‘Save'

Mac Users:

  1. Log in to Fuze Meeting
  2. Click the ‘Fuze' Tab at the top left of the screen
  3. Click ‘Preferences'
  4. Locate and click ‘Host Options' under the My Account menu on the left side of the screen
  5. Check/ Uncheck ‘Auto Accept Attendees' on the Host Options page which appears to the right of the My Account Menu and click ‘Save'
  6. Click ‘Close'

Can I set preferences for what audio options are available to Attendees?
The Host can set their audio preferences to disable the toll-free dial-in number and/or the Call Me feature so that your attendees will not see these options on the meeting invitation.

PC Users:

  1. Log in to Fuze Meeting
  2. Click the ‘Preferences' Tab at the top left of the screen
  3. Locate and click Phone Conferencing Options under the My Account menu on the left side of the screen
  4. Check/ Uncheck options to Display Toll-Free Number, International Numbers, and Internet Audio
  5. Click Save

Mac Users:

  1. Log in to Fuze Meeting
  2. Click the ‘Fuze' Tab at the top left of the screen
  3. Click ‘Preferences'
  4. Locate and click Phone Conferencing Options under the My Account menu on the left side of the screen
  5. Check/ Uncheck options to Display Toll-Free Number, International Numbers, and Internet Audio
  6. Click Save

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Basic FAQs

Do I Need a Fuze Account or Log-In?

  • To attend a Fuze Meeting or to log into the Fuze Meeting application, you do not need an account. Instead you will receive an e-mail with a link from the meeting Host to join the Fuze Meeting. Just click that link and Fuze will open automatically. If you don't have the Fuze application on your computer, you will be prompted with options to download the Fuze application to your desktop or to join via a web browser. For the best Attendee experience, choose to download the application to your desktop. Finally, enter your name and click to 'Join Meeting' and you're in. No account or user login is necessary.
  • To Host a Fuze Meeting, you will first need a Fuze Meeting Account. Then you would log in to the Fuze application where you can start or schedule a meeting. 

How many online participants can attend a meeting at any time?

  • Fuze Meeting allows for up to 100 participants at any time in a meeting.

How many video feeds does Fuze support in a meeting?

  • Fuze supports up to 12 video feeds at any time in a meeting.

Do I have control on who can access and attend my scheduled meeting? (Host Only)

  • Anyone who has a link to your scheduled Fuze Meeting can attend your meeting. You do, however, have the options to ‘Accept’ or ‘Decline’ access to your meeting whenever a person (attendee) tries to enter your meeting. Also, there is an ‘Auto Accept’ option to use if you want everyone with the link to your ‘Scheduled Meeting’ to join. The ‘Auto Accept’ option is turned on by default in ‘Webinar Mode.’

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Updated: 2/17/2015 MB

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