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Policies and Procedures

Find policies and procedures for the College of Arts and Sciences here.  

Academic Probationary Status

A student is placed on University Probation if any of the following occurs:

1. Student’s Saint Louis University cumulative grade point average is below 2.00,
2. Student’s Saint Louis University semester grade point average is below a 1.00.

Probation 1st Time – U1
A student is placed on first-time academic probation following the first semester the cumulative grade point average (GPA) drops below 2.00 or the semester grade point average is below 1.00.

Probation 2nd Time – U2
A student is placed on second-time academic probation if the student does not raise his or her cumulative GPA to 2.00 or above at the end of the first-time probationary semester. (Note: A student whose cumulative GPA remains below 2.00 at the end of this second consecutive probationary semester will be academically dismissed from the University.)

Probation 3rd Time – U3
A student is placed on third-time academic probation if the student has multiple probationary semesters, has earned less than -15 deficit points, or has been reinstated after academic dismissal.
Note: A student may be placed on probation 3rd Time (U3) after one semester because of deficit points.

Academic Standing

A student is considered to be in good academic standing if the student is not on probation (either University Probation or Program Probation) and has not been dismissed or suspended from Saint Louis University.

University Probation
A student is placed on University Probation if any of the following occurs:

  1.  Student’s Saint Louis University cumulative grade point average is below 2.00,
  2. Student’s Saint Louis University semester grade point average is below 1.00.

A student may remain on University Probation for no more than three consecutive semesters, including Summer enrollment. A student on University Probation in the College of Arts and Sciences may not register for more than 12 semester credit hours in fall or spring. A student on University Probation in the College of Arts and Sciences may enroll in no more than 1 course/4 credit hours in any single summer session/term.

Conditions for Academic Dismissal from the University

The Saint Louis University Undergraduate Catalog states that a student may be dismissed from the University under the following conditions:

  1. inability to eliminate probationary status within the two semesters subsequent to the assignment of probation, or
  2. a grade point average deficit points* of less than - 15 points.
    Note: A student may earn less than -15 deficit points for academic dismissal in one semester.

* Deficit points are a numerical representation of the severity of being below a 2.00. Grade Point Average Deficit Points can be calculated as Deficit Points = Quality Points - 2(GPA Hours). A student on academic probation will have deficit points since their GPA is below 2.00. Small deficit points mean that the student is close to a 2.00 cumulative grade point average.

Core "Double Duty"

A single course may not fulfill more than one College of Arts and Sciences core requirement. Exceptions are diversity in the U.S. and global citizenship courses, which may do "double duty" by satisfying another core, major, minor or certificate requirement.

Core Substitution

Students seeking a substitution for coursework in the College of Arts and Sciences core due to functional impact of disability must be registered with Disability Services. Once you have registered with Disability Services, the following process must be followed:

  • Make a written request to your academic adviser explaining the need for the substitution.
  • The academic adviser will request documentation you’ve provided and a written recommendation about the substitution from Disability Services.
  • Your written request and Disability Services’ recommendation will be reviewed by the college’s associate and assistant deans. Additional faculty and staff input may be solicited.
  • Approval or disapproval of the substitution request will be communicated to you and your academic adviser. If approved, specific substitutions will be identified and the adviser will initiate paperwork, as appropriate.

Substitutions may be granted for the foreign language* and math core components. Other elements of the core have no viable substitutions that allow for core learning objectives to be fulfilled.

*Courses substituted for foreign language may not count toward other core, major, or minor requirements.

updated July 16, 2018

English for Academic Purposes Courses

Courses listed under the intensive English program do not count toward graduation requirements. Course numbers EAP 1500, EAP 1900 and EAP 2850 count toward graduation requirements as equivalents to Department of English courses. In addition to those courses, six credits from EAP/MLNG courses at the 1000 level or higher may count toward graduation requirements.

Foreign Language Proficiency 

Students at Saint Louis University can prove foreign language proficiency through the following methods:

  1. An approved score on an Advanced Placement (AP) exam.  [more]
  2. An approved score on an International Baccalaureate (IB) exam. [more]
  3. An approved score on an American Council on the Teaching of Foreign Languages (ACTFL) test at approved score. The ACTFL Oral Proficiency Interview, or OPI, is required. (*)  [more]
  4. An approved score on the Common European Framework of References for Languages (CEFR) assessment.   [more]
  5. The minimum equivalent score on any test/evaluation (e.g., TOEFL, IELTS, etc.) used to evidence English language proficiency for University admission. This option is only available to international students with citizenship from countries in which English is not the primary language.

(*)Those interested in proficiency testing in languages not available via ACTFL (e.g., Latin, Ancient Greek, etc.) should contact the Dept. of Languages, Literatures, and Cultures.

Foreign Language proficiency via any of the above methods must occur not later than the achievement of 60 credit hours (90 credit hours for transfer students).

Updated 12/8/2017

Grade Appeals

The following procedures are available only for review of alleged capricious  grading, and not for review of the judgment of an instructor in assessing the  quality of a student's work. Students may appeal a grade only for one or more of the following reasons:

1. Miscalculation of grade.
2. The assignment of a grade to a particular undergraduate student on some basis other than performance in the course.
3. The assignment of a grade to a particular undergraduate student by more exacting or demanding standards than were applied to other equivalent
undergraduate students in that section.
4. The grade assigned results from different standards than the criteria for performance and evaluation outlined in the course syllabus.

The Right of Fair and Equal Evaluation of Students

The assessment of the quality of a student's academic performance is one of  the major professional responsibilities of university faculty members and is solely and properly their responsibility.  It is essential for the standards of the academic program at Saint Louis University and the integrity of the degrees conferred by  this University that the professional judgments of faculty members not be subject to pressures or other interference from any source.

It is necessary, however, that any semester grade be based on evidence of the student's performance in a course, that the student have access to the evidence,  that the instructor be willing to explain the basis upon which the grade was  determined, and that a grade be determined in accordance with announced guidelines.

Appeal Procedures

Students must initiate a grade appeal within 90 days of date that the course grade was posted.

The grade appeal process must be resolved within one calendar year of the initiation of the appeal.

1.The student shall confer with the instructor (in person or in writing),  informing the instructor of questions concerning the grade and seeking to  understand fully the grounds and procedures the instructor has used in  determining the grade. The aim of such a conference is to reach mutual understanding about the grade, the process by which it was assigned, and to correct errors, if any, in the grade.

2. If after consultation with the instructor the student believes that a grade is capricious, the student will confer with the Chair of the Department in  which the course was offered. The Chair will consult with the instructor and the student separately or together in an attempt to reach a resolution of the  matter.

3. If the matter remains unresolved, the student will submit a written appeal request with supporting evidence (if relevant) to the Chair.  The Chair will  convene an intra departmental grade appeal committee consisting of the Chair and two faculty members. The student's written appeal request will be considered and the instructor will also respond to the student's petition in writing. The grade appeal committee will interview both the instructor and the student; and subsequently, the committee will recommend either that the grade was not assigned capriciously and shall stand or that the grade may have been assigned capriciously and the matter merits further consideration. The recommendation of the departmental grade appeal committee will be communicated to the student, the instructor, and the Dean by the Departmental Chair.

4. If the matter has not been resolved to the satisfaction of the student and the instructor, either may petition the Dean to convene an ad hoc grade appeal  subcommittee to consist of two faculty members of the College of Arts and  Sciences from outside of the instructor's department and the Dean or his/her representative.

This subcommittee shall recommend to the Dean either that the grade should stand, or that it should be changed; and shall notify both the student and the instructor of its recommendation. The Dean shall then render a decision and notify all parties of his or her action *.

* a written record should be kept at all stages of the appeals process

Protection of the Instructor's Rights
The decision of a grade appeal subcommittee will neither be used as a cause for any disciplinary action nor dismissal of a tenured faculty member or a non-tenured faculty member before the expiration of a contract period.  Nor shall a decision, by itself, be a basis for any other disciplinary action. Any disciplinary actions shall be in accordance with regular University procedures. All evidence considered by a grade appeal subcommittee shall be made availableto any body which may be considering disciplinary action concerning an instructor whose grading has been found by a grade appeal subcommittee to be capricious. That body shall make an independent determination based upon its own consideration of all evidence, irrespective of the findings of the grade appeal subcommittee.

October 10, 2017

Internship- Protocols

Internships-Protocols
(Graduate and Undergraduate)

In order to ensure the quality of the student learning experience and compliance with accreditation and Department of Labor requirements, students (graduate and undergraduate) must accomplish the following in order to be registered for an Internship in the College of Arts and Sciences:

1. Work with academic department/program to identify an internship site.

2. Complete the College of Arts and Sciences Learning Contract with site sponsor and faculty sponsor.

3. Complete one of the following:

4. Submit your completed contract and acknowledgment/release to the College of Arts and Sciences Academic Advising Office in Verhaegen, Room 218 at least two weeks prior to start of term (not later than the end of drop/add period for term).

Once your contract and acknowledgment/release are verified by the dean's office,
you will be enrolled by the registrar in your internship course.

Major/Minor Declaration

Students may not pursue a major and minor/certificate or minor and certificate within the same academic discipline without departmental permission.

Petition for Reinstatement

Students dismissed from the University may petition for reinstatement by submitting the Petition for Reinstatement form.

Students may be reinstated with specific conditions for continued enrollment. Failure to meet the conditions specified may result in cancellation of registration and academic dismissal.

Probation Status Expectations

Students in the College of Arts and Sciences who are granted academic probation status are required to meet with their assigned academic adviser during the entire probationary period and to earn grades that improve their cumulative grade point average.

Failure of student to attend required meetings or fulfill the terms of the probation contract established with their academic adviser will negatively impact consideration for continued enrollment. Failure to meet the conditions established may result in a registration hold, registration cancellation, and/or academic dismissal.

Summer/Winter Enrollment Limits

At Saint Louis University:

Students enrolling in courses in the summer or winter semester at Saint Louis University are limited in the number of total and concurrent courses.

For courses that meet between one and four weeks

Students are limited to one course, not exceeding four credits, or courses that total four credits in the winter intersession.

[Exception: zero-credit labs which accompany for-credit lecture courses do not count toward the course limit.]

For courses that meet more than four weeks

Students are limited to two courses, not exceeding eight credits, or courses that total eight credits in any single summer session/term.

Students are limited to two courses, not exceeding eight credit hours, or courses that total eight credits in overlapping summer sessions/terms.

Students on academic probation may enroll in no more than one course/four credits in any single summer session/term. Enrollment in terms which overlap has a total load limit of one course/four credit hours.

[Exception: zero-credit labs which accompany for-credit lecture courses do not count toward the course limit.]

This policy does not apply to accelerated and required summer programs.

Off-Campus: Approval required for off-campus enrollment in coursework at other universities/colleges.

There is a 12 credit hour total limit for summer off-campus enrollment. On-campus overlapping course limits may also be applied to off-campus enrollment.

updated July 16, 2018

Transfer/Prerequisite Coursework 

Coursework taken more than 10 years ago may require review in order to determine if the course will be accepted for transfer or used as a prerequisite.

A student may - at the College's discretion - be required to complete proficiency exams, take additional courses, or repeat selected courses. This policy may also apply to coursework less than 10 years old for disciplines in which the University has determined the body of knowledge or its interpretation have undergone significant change.