Patrons of SLU-Madrid Library are subject to the following policies and guidelines.
This service is offered to students, faculty, and staff with valid SLU ID.
Visitors wishing to consult the library’s resources will need a letter of presentation addressed to the library director, explaining their reasons for wishing to use the library. They will also be asked to fill out a formal request form. Once authorization is granted, the visitor will be given reader privileges and be extended a visitor’s pass for a stipulated time period. To renew this pass they must consult again with the library director. Only exceptionally will loan privileges be extended. Visitors may make use of the library’s photocopy service.
Computer login is required for all users on the computers in the Reading Room. Current SLU-Madrid students, faculty and staff can log in using their SLU username and password.
Upon check-in at the Circulation Desk, guests and visitors may request computer access for a period not exceeding 2 hours per day. If a computer is available, a librarian will log the visitor in.
Guests and visitors must end their session if a current SLU-Madrid student, faculty or staff member needs the computer.
For locating books, catalog terminals are available for all library users in the library room.
Study rooms are for patrons studying in group. A group can reserve a room at the circulation desk for maximum duration of 2 hours. Rooms are renewable for one additional hour as long as no other group has reserved the room previously.
When a room is not being used by a group, nor has it been reserved, individual use is allowed.
Students must sign up with their name and Banner ID.
If the students would like to use the whiteboards, there are markers at the circulation desk. Students will be asked to present a SLU ID in order to borrow them.
Food is not permitted. Beverages in open containers, cans, mugs, glasses or cups without lids are not permitted.
All members of the SLU-Madrid community are allowed to make use of library facilities and resources. To make use of loan privileges, you must yourself by showing a SLU-Madrid ID card.
|Patron||Material Type||Loan Periods||Number of Renewals||Maximum Checkouts||Fines|
|Undergraduate||Books (General Collection)||21 days||One||10||.30 euros/per day, per book*|
|Graduate||Books (General Collection||90 days||One||15||.30 euros/per day, per book*|
|All students||Textbooks on reserve||Two hours||One (one hour)||Two||.20 euros/per hour, per item|
|Course reserve books||Two hours or one to three days||Two||
.20 euros/per hour, per item
.50 euros/per day, per item (course reserve, external loans)
|Journals||Three days (older issues)||Three||.50 euros/per day, per item|
|Newspapers||Used only in library|
|Audiovisuals||Used only in library||1.50 euros/per day, per item|
|Reference books||Used only in library||1.50 euros/per day, per item|
Fines should be paid when overdue materials are returned. A hold will be placed on student's academic record until matter has been cleared up. These same sanctions also apply to students responsible for replacement or repair of lost or damaged library materials. If a student patron has not returned a book within 90 calendar days after the semester/term has ended, he or she will automatically be charged a set fee for its replacement.
In the case of journals or audiovisual materials not returned, lost or returned in damaged state, the patron will be charged the cost of replacing the issue or copy.
Students who take materials out of the library without permission will have to pay an automatic 5 euros penalty as well as 1.50 euros for each day the item remains out.
All outstanding library fees and fines not paid by the end of a given academic term will automatically be assessed a billing and processing fine of 5 euros.
The library administration sends out reminders about overdue materials on regular basis, which patrons are asked to honor. The library will conduct a thorough search for overdue items prior to placing holds on grade records or initiating final billing. Failure to receive a notice does not, however, exempt borrower from responsibility to return materials on time and does not constitute grounds for cancellation of fines or fees.
Abuse of borrowing privileges and/or failure to pay fines in excess of 30 euros on time can result in the suspension of your borrowing privilege.
Faculty and staff are asked to return materials out on loan on time. Notices are sent out regularly to inform that items are overdue and their cooperation in responding is requested in the best interest of all patrons.
Faculty and staff who lose and/or return items in a damaged condition will be asked to pay a replacement or repair fee.
|Material Type||Loan Periods|
|Books (General Collection)||120 days* (Faculty)|
|30 days* (Staff)|
|Reserve Materials||Not available for loans to staff unless enrolled in the class|
|Journal||Seven days (Older issues; three maximum checkouts)|
|Reference books||Not normally loaned out; if authorized, must be returned on the stipulated date.|
One-time renewals of book loans from the general collection are normally available for all types of patrons unless someone else has asked to use the book. Any patron requesting an extension on this renewal policy must seek authorization from library management.
Renewals will not automatically be granted to patrons whose books are considerably overdue or overdue by more than one renewal period in accordance with loan policies assigned their patron group unless authorized by library management.
No automatic renewals are granted for reserve, journal and audiovisual materials unless authorized by library management.
Any and all books on loan are subject to recall after seven days if there is a request to use them. If a book you are holding has been recalled, you must return it by the date indicated in the recall message. If you wish to make use of the book again, a hold will be placed on the book and you will be notified when it is again available for your use. A recalled book may be subject to a reduced loan period.
Any library patron may request to have a hold placed on a book, journal, or audiovisual item currently out on loan. The item in question will not be automatically renewed and when returned, the hold petitioner will be notified of its availability for her or his use. Books will normally be held for collection at the Circulation Desk for three days following the notification, after which time they will automatically be returned to the general collection.
According to the International Federation of Library Associations and Institutions’ guidelines (IFLA, 2001, p. 1), a collection development policy “assists with budgeting, serves as communication channel within a library and between the library and outside constituents, supports cooperative collection development, prevents censorship, and assists in overall collection management activities, including the handling of gifts, deselection of materials and serial cancellations.” In this sense, the Saint Louis University – Madrid Campus Library’s Collection Development Policy guides in the selection of books, periodicals, online resources and multimedia material. Collection development is a community process involving faculty, students, staff and library personnel. In following this policy, selectors must consider factors including budget and spatial limitations, format options, and technological changes.
The SLU-Madrid Library collects those resources which help fulfill its mission of supporting the undergraduate and graduate curriculum at the Madrid campus. The highest priority in the selection of materials is given to those disciplines taught at the University, in particular to the established/projected degree and study abroad programs. The purchase of highly specialized materials required primarily for individual faculty research is accommodated primarily through the University’s electronic resources shared with Madrid campus as well as through consortial purchases, resource sharing agreements, and document supply by request on loan from other libraries.
The library updates this policy in order to to meet new information demands according to changes in academic programs, information needs and technology.
Primary clientele served includes students (750-plus), faculty (110-plus), and staff (65-plus). Undergraduate students comprise more than 95 percent of the student body. Roughly 50 percent are degree-seeking students and 50 percent are visiting the campus. Students come from over 60 different countries, with more than 50 percent from the U.S. and more than 15 percent from Spain. The B.S.B.A. in International Business is the degree program with the most students (100-plus); other programs include political science/international relations, communication, Spanish and psychology.*
Secondary clientele are occasional visitors, who have limited access to the library and library services.
*Data from internal reports: public sources for general descriptions of SLU-Madrid and clientele are available in the Campus Profile.
The Madrid campus, founded in the early 1960s, opened a library in 1973 in a space rented from the religious institution Regina. The collection consisted of roughly 600 volumes donated by the founder of the Campus Raymond Sullivant, S.J. All of the books were in Spanish and supported a curriculum that focused on Spanish language and literature, history, fine arts, theology and philosophy. Shortly thereafter, the need was identified to develop the collection to support undergraduate education across disciplines.
Today, the SLU-Madrid library is bilingual. It currently holds more than 12,500 volumes and maintains a collection of print journals and audiovisual materials. On average, 300 printed books are acquired annually. The library also offers access to electronic resources, such as databases, electronic journals, e-books and electronic reference materials, through the University’s Proxy Access.
The SLU-Madrid Library is member of AMICAL, a library consortium of 26 institutions in 21 countries, committed to the American model of liberal education. This consortium enables the library to gain access to collective purchases and discounted prices for some resources.
The SLU-Madrid Library’s system is the Dewey Decimal Classification (DDC) system; more than 75 percent of the physical collection falls within the humanities and social sciences (300, 400, 700, 800 and 900).
The library acquires materials representing a wide variety of viewpoints. No materials will be excluded from consideration for purchase because of the race, nationality, political, moral or religious views of the author(s) or their works. Nor will the library withdraw any materials based on such arguments.
The library is committed to protecting the confidentiality of the requestors. Their names are not shared with third parties without permission.
The SLU-Madrid Library complies with the copyright laws of Spain and the United States of America.
The SLU-Madrid Library allocates funds for materials that meet the selection criteria outlined below, taking into consideration the available limited physical space (260 linear meters), the needs of the various disciplines concerned and the relative expense of materials. The materials suggested by the different constituencies are evaluated by the library according to these criteria.
Each academic department has funds allocated within the library’s annual budget for the purchase of books, audiovisual materials, journal subscriptions, databases or other electronic items. Periodically the library holds meetings with program directors and department chairs to assess the representation of their subjects in the collection and analyze expenditures. At any time, department chairs may ask library staff the amount spent. The requestor will receive a list of the items purchased during that fiscal year.
Two-thirds of the library’s budget is distributed across academic programs. The other third is dedicated to the maintenance of the subscriptions and general reference materials. The library materials budget formula is weighted by department according to these factors:
The following general principles for the management and development of the library collection are applied:
Collection development is a community process involving all the constituents of the SLU-Madrid Campus: the librarians, the students, the faculty and staff, and the academic dean. The librarians receive information on course readings and liaise with faculty members for input; students and staff members are welcome to submit their suggestions for acquisitions as well. New acquisitions, especially those of new expensive resources, are subject to the library director’s approval.
Selectors will use the following criteria when evaluating and recommending titles, which vary in importance based on the type of material being considered, the resources available, and the collecting levels for the various disciplines described in Section 3.0 of this policy. Selectors will consider:
The library will consider acquiring out-of-print books, rare books and films that are out of distribution only by special request, but cannot guarantee that the item will be found or that it will be affordable.
The library purchases the soft cover version when available. Multiple copies are normally not acquired due to space and budgetary constraints. The library will purchase newer editions when needed and will dispose of older editions. Exceptions may be made for popular items.
Resources that duplicate information available widely at the library will generally not be acquired although they may meet all the criteria.
During the fall months of 2011, the Library increased its efforts to purchase books by SLU-Madrid faculty authors. Given the limited resources available, the library welcomes donations from faculty of their own published research. The library cannot guarantee the purchase of those publications that do not respond to the main selection criteria above in Section 2.2.
Leisure materials are not acquired by the library due to budgetary and space constraints. In addition, superseded formats, such as microforms, LPs, cassette tapes, floppy discs, etc. are not collected.
Newspaper subscriptions are provided by the library to support teaching and research, to provide resources for national and international news as well as general intellectual and awareness of current events for faculty, students and staff.
Major Spanish newspapers and some non-Spanish newspapers are collected. The SLU-Madrid Library currently provides five newspapers. Two of these are international. Specialized newspapers are considered on a title-by-title basis.
The library has established a special collection of textbooks, which are usually not purchased by academic libraries. Works are included in the textbook collection when faculty adopt them as textbooks for SLU-Madrid courses. The collection is subject to weeding.
2.5.3. Audiovisual Materials
Media consists of DVDs and music compact discs. The collection includes over 250 items acquired to support teaching as well as presentations and events.
2.5.4. SLU-Madrid Special Collections
The library aims to preserve and disseminate the academic output of SLU-Madrid campus, including:
As SLU-Madrid Library patrons can access most of the University’s electronic resources, even their digitized Special Collections, the SLU-Madrid Library must take into consideration the collecting intensity levels (IFLA, 2001, pp. 7-9) adopted by the St. Louis Campus. The definitions describing the five collecting levels are as follows:
The SLU-Madrid Library’s collection level ranges from Level 1, minimal level (grammars and learning aids for languages), to Level 3, instructional support level, and some at Level 4 (Spanish and English Masters)
On an ongoing basis, librarians withdraw materials due to lack of space and to preserve the quality of the collection. Generally, the SLU-Madrid Library uses the following main criteria (ALA, 2002) for withdrawals:
3.2. Replacement of Damaged or Lost Materials
Damaged materials. Damaged material is repaired or replaced according to the policies of the general collection development policy. In evaluating material for repair, consideration is made as to extent of damage, possibility of future deterioration of material (mildew or mold), and cost of repair. Material that cannot be repaired is replaced according to the same principles applied to lost materials.
Lost materials. Lost materials are replaced according to the policies of the general collection development policy. In evaluating material for replacement, usage statistics, additional copies, subsequent editions, and cost of replacement, are also factors. Lost materials may be replaced with more recent editions/versions of material, or not replaced if the cost of replacement is prohibitive.
The SLU-Madrid Library accepts gifts of books, magazines and other materials in accordance with University policy. Significant donations of materials (more than 10 works) must be accompanied by a list indicating author, title, number of edition and publication date of each of them. Inclusion in the collection is subject to the selection criteria used in purchasing new materials. In no case are the materials added simply because they are gifts. Monetary gifts are welcomed for the purchase of specific items consistent with the library's Collection Development Policy. The library does not appraise gift materials. If desired, the donor should seek appraisals by a qualified third party.
Gifts are accepted with the provision that they may be disposed of as best meets the needs of the library, through addition to the collection, gifts to other libraries, or contributions to charitable organizations. Physically obsolescent, completely outdated or inappropriate materials are made available for recycling or resale. Anything containing mold, mildew, or insects is potentially dangerous to the existing collection. Any material that is damaged by water or is ripped, is torn, or shows extensive wear or any book that is written in or highlighted will not be considered for addition to the collection.
The library carries out systematic studies of the collection on a regular basis in order to assess the use, the availability and adequacy to the current needs and predictable levels of users.
To support the development of the analysis of the collection, reports, analysis tools and statistics available both through the library management system, Sierra, and WorldShare (OCLC) are used. Through these tools, the library is able to collect the static and dynamic data on the collection that supports qualitative analysis and decision-making.
ALA (2002). Guide to review of library collections: preservation, storage, and withdrawal, edited by Dennis K. Lambert [et al.]. 2nd ed. Chicago: Association for Library Collection and Technical Services; Lanham, Md.: Scarecrow Press.
IFLA. (2001). Guidelines for a Collection Development Policy using the Conspectus Model.
By promoting responsible behavior, this policy attempts to achieve a balance between our users’ needs and our responsibility to those who find the use of these devices to be disruptive.
Thanks for helping make our facilities more inviting by:
SLU-Madrid Library reserves the right to remove anyone who does not adhere to these guidelines.
This applies to all users and uses of electronic resources licensed or made available by similar agreements by the Saint Louis University Libraries (licenses or similar agreements hereafter referred to as "licenses").
Resource types may include but are not limited to electronic databases, journals, books, and data sets (hereafter referred to as "resources").
These resources are provided in support of the University's Academic Mission. This policy constrains the use of the resources so that the university is in compliance with the licenses and so that the resources can be available to the university community.
Access to resources is governed by licenses that provide for reasonable use.
The SLU-Madrid Library reserves the right to remove or deny access to anyone who does not adhere to these guidelines.
The food and drink policy is an effort to make the library an inviting and comfortable place for study and research, while maximizing the continued value of the library's collections, equipment, and furnishings. Food and drink pose a potential risk to library collections, equipment and furnishings. We count on our users to help us make sure that the books and computers remain safe and the building stays clean.
In the library and reading room:
The student lounge and cafeteria on the main floor are available for eating.
The SLU-Madrid Library reserves the right to remove anyone who does not adhere to these guidelines.
Students wishing to study or work in groups can do so in the library commons area or by reserving one of the study rooms at the circulation desk. Study rooms are available for two hours for groups of two to four students, renewable for an additional hour if no other group has reserved the room.
Study Room Three is available mainly for use by graduate students. This room is not available to undergraduates for the normal two-hour reserve period.