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Donate to the Archives

Stewardship of our unique and rare collections for present and future generations of students and scholars is a challenging responsibility – one that encompasses cataloging and description, maintaining proper climate and storage environments to ensure the long-term stability of our materials, providing access to our collections for individual researchers as well as classroom instruction and exhibits, and even building our collections through the addition of new materials in order to expand the learning and research potential for our students and faculty. Our staff is highly skilled in all these areas, but we very much welcome the involvement and support of library friends and donors to help us in our efforts.

Our staff will work with you to determine whether your donation is a good match for our collections. A description or listing of the materials to be donated is very helpful in this process and should include a general estimation of quantity and condition. Donations of materials to the University Archives are evaluated on the basis of the following criteria:

  • Relevancy to university curricula and our subject area collecting profiles
  • Duplication of material in the collections
  • Physical condition of the item(s)
  • Freedom from restrictions limiting the usefulness of materials to students and faculty of Saint Louis University and visiting researchers

Saint Louis University does not provide appraisals or tax/legal advice. Donors should seek appraisals and tax/legal advice from an independent source. Appraisals for prospective donations should be obtained from a qualified appraiser.

Donations that are accepted become the property of the Saint Louis University Libraries. The Libraries reserve the right to determine the retention, location, cataloging treatment, disposition, and other considerations related to the use, maintenance, or removal of materials. A draft example of our donor agreement is available for consultation. We would be happy to discuss the donation process with you.