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Research Administration Mentoring Program (RAMP)

The Research Administration Mentoring Program (RAMP) aims to encourage mentoring across medical school departments.

Existing School of Medicine staff members who have attained a wealth of knowledge, skills and abilities in grant application procedures and administration can provide assistance and guidance to staff who are new to the field or university, and have not had the opportunity to acquire these skills.

RAMP Details

  • RAMP is open to all School of Medicine basic science, clinical and administrative departments.
  • Mentors should be senior staff, with at least two years of University experience in grant administration.
  • Participation in RAMP will require approval of both the staff member’s immediate supervisor and the RPC.
  • The RPC will match experienced mentors with mentees who have the desire to develop professionally in grant administration.

Both the mentors and mentees involved in RAMP will have an opportunity to build important relationships and enhance their professional growth. Mentoring will involve periodic meetings, phone calls, and emails with their Mentees. The time commitment for this program is not expected to be burdensome (less than 2-3 hours per month), but will provide invaluable knowledge and support to departments with more inexperienced grant staff, as well as useful professional development for the mentors themselves.

Nominate a Mentee for RAMP

Email the Research Planning Committee with your nominee’s name, department, position, position responsibilities and an explanation of how this program could benefit your department’s research mission.

Apply to be a Mentor

Potential mentors should complete the Mentor Application form posted here:

RAMP Mentor Application

Internal Study Section

The Research Planning Committee (RPC) established the Internal Study Section for the School of Medicine to review NIH and NIH-type applications prior to submission with the aim to improve the quality of grant submissions. All medical school faculty are eligible to take advantage of this service. Participation is completely voluntary.

Faculty who plan to submit to the study section must send the following to the RPC (care of Denise Johnson) at least eight weeks prior to the grant deadline:

  • A letter of intent that lists the title of the proposal
  • The agency targeted for submission
  • The submission deadline
  • The names of members of the study section who should act as reviewers

The proposal must be received by the RPC within three weeks from the letter of intent.

The RPC will assign the proposal to two or three members of the study section for evaluation and will inform the applicant accordingly. Reviews will be returned to the applicant within three weeks to allow enough time (at least two weeks) for the applicant to review the feedback received, discuss the proposal further with the reviewers, and amend the application as needed prior to submission.

In this process, the applicant will have the benefit of direct interaction with the reviewers and the reviewers will focus only on the proposals assigned to them, thereby avoiding the need to convene the entire study section for review.