Saint Louis University maintains auto liability insurance to cover damages and legal defense costs for bodily injury or property damages resulting from auto accidents involving vehicles owned or rented by the University.
The University's automobile insurer retains the right to monitor or refuse to insure an individual driver. Should the automobile insurer decline coverage of any driver, that driver will not be authorized to drive a University insured vehicle.
The University does not insure personal vehicles under any circumstances. If an employee chooses to use a personal vehicle for University business, the personal automobile policy covering the vehicle is primary. Only authorized drivers, drivers who have completed a motor vehicle license check, affiliated with the University in the capacity of student, faculty or staff shall be permitted to drive a vehicle rented or owned by the University. Use of a vehicle is restricted to authorized university-related activities.
Saint Louis University prohibits University vehicles to be taken out of the country. Rental of vehicles in a foreign country is discouraged; however, the University recognizes that there may be times when public transportation is unavailable or not feasible. Any foreign rental must be pre-approved by University Risk Management.
You must be 18 years or older in order to drive a University vehicle. Adhere to the specifications of the rental companies for their age requirements.
If you are renting or driving a vehicle on University sponsored business and require evidence of insurance coverage you must first complete a Motor Vehicle License Registration Check (MVLRC) and receive approval. A MVLRC should be submitted at least five business days prior to the use of the vehicle.
The University prohibits the use or rental of vans with a wheel base greater than 148 inches or a max of 12 passengers. No exceptions to this policy will be made. For van rental information, contact Transportation Services.
All University vehicles should carry an automobile liability insurance identification card. For a copy of the card, please contact Risk Management at 314-977-3952 or email@example.com.
All employees renting vehicles for University business should accept the optional liability insurance offered by the rental agency.
For Enterprise and National rentals, the University’s preferred vendors, there will be a $3 per day charge for $1,000,000 of coverage. This additional $3 per day will be automatically added to all rentals.
If you are renting a vehicle through the SLU Transportation Department, the additional $3 per day will be automatically added to all rentals.
For other rental companies, we have outlined the coverages below:
- (ALI) Liability – This is liability coverage. Employees should take out this coverage for rentals. The coverage purchased should be at least $100,000.
- (LDW) Loss Damage Waiver – A loss damage waiver is not insurance and not mandatory. University employees should not take out this coverage.
- (PAI) Personal Accident Insurance - This is not needed because employees are covered by the University’s Workers Compensation insurance policy when traveling for business purposes.
- (PEP) Personal Effects Insurance – University employees should not take out this coverage.
Saint Louis University reserves the right to ensure that all drivers of University vehicles have reasonable driving records and will only authorize drivers based upon this reference check.
Any one or more of the following may disqualify an individual from being authorized to drive for SLU:
- Suspended driver's license
- Drug-related conviction in past five years
- Felony involving a motor vehicle in past five years
- Three or more moving violations in past three years
- Two or more moving violations within the past 12 months
- Driving While Intoxicated or Blood Alcohol Content conviction in past five years
- Revoked or suspended license in past three years
Once the MVLRC is completed you may contact Risk Management at 314-977-3952 to obtain a copy of the insurance card. Please allow five business days for processing prior to your travel date.
If your department has employees who drive a University vehicle or rental vehicle on University business more than four times a month, contact Risk Management to be enrolled in a continuous monitoring service. There is no charge to the department.
If a driver will be driving a vehicle weighing more than 26,000 pounds or designed to transport more than 15 people (including the driver), the driver must have a valid commercial driver's license.
Commonly Needed Contacts After an Accident
- Risk Management: 314-977-3952 or firstname.lastname@example.org
- Department of Public Safety (DPS): 314-977-3000
- Employee Health: 314-257-8400
If you are involved in an accident while driving a University owned vehicle or while driving a vehicle for business purposes, please observe the following procedures:
- Stop immediately. Do not leave the scene until a police report has been taken. Call DPS if on campus or the police.
- Get help for anyone injured. Call 911 as merited. Do not move an unconscious person unless their life is at stake.
- Take steps to prevent additional accidents at the scene. Move all involved vehicles out of the way of traffic.
- Collect as much information as possible for the SLU automobile accident report.
- Provide the other driver SLU's proof of insurance card, your name and Risk Management's information.
- Safely take photos of the following:Each car, including license pates and all vehicle
- Each driver.
- Any skid marks.
- Location markers.
- Accident debris.
- Other property damage. (trees, buildings, signs, street poles, etc.)
- When you are able to, notify your supervisor and Risk Management.
If you are involved in an accident while driving a vehicle rented for business purposes out of town, please observe the following procedures.
- Stop immediately. Do not leave the scene until a police report has been taken. Call the police.
- Follow the procedures listed above for injured parties and preventing additional accidents.
- Contact the rental agency from where you rented the vehicle.
- Follow the procedures listed above for exchanging and gathering information.
- When you are able to, notify your supervisor and Risk Management.
- If you are injured in the accident, please proceed to the nearest hospital. You must also report your injury to Employee Health to fill our a Report of Injury Form.
Departments are responsible for the first $1,500 of damage on all automobile claims in which the University makes a payment. If a department has two or more claims in a fiscal year, the deductible will be raised to $2,500.
If a department is involved in an automobile accident with a third party and the department driver is determined to be at fault, the department is responsible for the first $1,500 of damage to the department's vehicle, as well as the first $1,500 of damage to the third party's vehicle.