SLU Vehicle Rental

No. Rental pricing remains the same.

Departments will be billed directly by Enterprise, and payment made via purchase order process.

Departments remain responsible for fuel expenses. reimbursing employees through Concur or by requesting a University Travel & Expense (T&E) Card

Yes. Pickup and drop-off services may be available upon request during Enterprise location business hours.

All potential drivers must meet the following criteria before being authorized to drive University vans.

•  Must have a U.S. driver's license.
• All seven-passenger van drivers must be at least 18 years of age. Additional restrictions may apply for specialty vehicles.
• Names and Banner ID numbers of the individual driving must be listed on the van request form. Only those names with Banner ID numbers will be considered for driving and van pickup.
• All drivers must complete and submit the motor vehicle license reference check (MVLRC), preferably one week or more prior to departure, since checks can take over three business days to be processed and approved. If you do not have an approved license verification check, you will not be allowed to drive, and the van will not be released into your care. A license check will cover you for the current fiscal year from July 1 to June 30. 

Request a License Check (MVLRC)

The University reserves the right to ensure that all drivers of University vans are compliant with the risk-management driver criteria linked below and will only authorize drivers based on the motor vehicle license record check.

This process must be completed for each driver once per fiscal year. Each fiscal year begins on July 1 and goes through June 30. If your record changes during the fiscal due to ticket, suspension, etc. contact transport@slu.edu to verify if a new check needs to be run.

Driver Criteria (PDF)

Only people directly engaged in the University activity for which the van is to be used may be passengers in the vehicle. The vehicles are not available for personal purposes and may not be kept overnight at an employee's or student's place of residence, except as authorized. These vehicles are only permitted to park in Olive-Compton garage unless otherwise requested and approved by Parking, Card and Transportation Services prior to check out of vehicle.

For trips that exceed a 50-mile one-way radius:

• Rental of vans or vehicles through an outside rental company will be coordinated by Transportation Services. 
• SLU prohibits the rental of 15-passenger vehicles, but does rent 12-passenger vehicles. Must be over 21 to drive.

Vehicles obtained through the SLU Van Service may not be operated by any person under the influence of alcohol, illegal substances or any drug impairing the operator's ability to safely operate the vehicle.

SLU Van Rental 

Pickup

All drivers will be requested to present their driver's license at the time of pickup. Driver's license must be valid, unexpired, and in your possession for the entire rental period. Digital driver's licenses are not accepted.

• If more than one vehicle has been requested, a single driver cannot pick up the keys for multiple vehicles.
• Vehicles rented will be picked up at the location of the rental agreement. If requested, Enterprise will provide pickup/drop off service between the Enterprise location and campus during their hours of operation.
• Drivers must have a completed and approved license check at least one business day prior to departure date to pickup and/or drive. For weekend rentals, all drivers must be cleared by Thursday at 4 p.m. at the latest.
• Cancellations must be made at least one business day prior to departure by either going online to your reservation portal and canceling it or calling the Enterprise branch you have the rental scheduled with.

Return

Return the rented vehicle to the location on your reservation. Most likely, it’s the same location where you picked up the vehicle. If requested, Enterprise will provide pickup/drop off service between Enterprise location and the SLU campus during their hours of operation.

All vans should be returned free of all trash and personal items. The general cleanliness of the vehicle is the responsibility of the driver and passengers using the van.

Vans should be refueled before returning.

•  Abide by all Saint Louis University policies.
• Seat belts must be worn while driving or riding in vehicles.
• No alcohol containers and/or illegal substances are not permitted in vehicles.
• All traffic offense fines, payments or penalties are the personal obligation of the driver. (Note: It is not permissible to use University funds to make payment.)
• No form of smoking is permitted in vehicles.

Saint Louis University departments or University-sanctioned organizations may reserve a van for official SLU business. Departments and organizations that need to rent vehicles must register with Enterprise to access an online portal for requesting vehicles for their area. Departments can contact transport@slu.edu to set up an account and portal.

Van Request Form

Departments will be responsible for fuel charges associated with their rental. Each department will have the option to either use employee reimbursement via Concur or apply for a University T&E card to use for University travel by sending an email to cardprograms@slu.edu.

P-Cards are not approved for travel expenses.

Please note that it is against University policy to purchase gasoline or other services with a University-owned credit card for a privately-owned vehicle.

The University automobile fleet is self-insured and a valid insurance ID card serves as proof of insurance. They are included in the rental bag.

A $1,500 deductible per automobile involved in an accident is charged to the department or organization for all University auto claims. For more detail, please visit Risk Management.

If your rental car breaks down due to a mechanical failure, first get to a safe location and away from traffic. Then contact the appropriate Enterprise Roadside Assistance line 1-800-307-6666. Also, contact SLU public safety t 314-977-3000.

In the event of an accident involving a vehicle, either SLU-owned or -rented, these procedures should be followed, regardless of the extent of damage:

Emergency Procedures

• Take necessary steps to prevent additional accidents at the scene.
• Call police and emergency services, if necessary.
• Do not leave the scene until police have arrived.
• Take pictures, if possible.

Information Required

At the scene, write down the following information from all other drivers:

• Name, address, phone
• Driver's license number
• License plate number
• Insurance information

While at the scene of the accident, secure information is needed to complete SLU's Automobile Accident Report Form. A copy of this form can be found in the bag you received from Transportation Services and must be sent to Risk Management within two business days.

Reporting of Accidents/Injuries

Accidents and/or injuries to anyone must be reported at once to the Department of Public Safety at 314-977-3000. DPS will notify Risk Management and Transportation Services. Risk Management will coordinate with Transportation Services for vehicle assessments and repairs. For detailed information on deductibles and other payment information, visit Risk Management.