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Visas

A visa is an endorsement placed in your passport that indicates that you are able to enter, exit and stay in a country — in this case, Spain — for a specific period of time. Although tourists from many countries may enter Spain without a visa, the length of their stay is limited to 90 days over a period of 180 days.

Visas

 

In the midst of the COVID-19 pandemic, we know there are many questions about visas. While we don't have all the answers, we will continue to support students as best we can as information changes. We encourage you to revisit this page frequently to stay current on travel restrictions and what it means for you as a SLU-Madrid student. 

On July 1st, 2020, the European Union proposed travel restrictions to reduce COVID-19 transmission risks to its member states, which include Spain. As information and restrictions are changing frequently, we urge all SLU-Madrid students check the Spain Travel Health website before their departure and be familiar with conditions for travel, vaccinations, quarantines and testing.

What this means for SLU-Madrid students is that they may enter Spain, so long as they follow regional and national health laws in Spain at the time of travel and entry into the country; semester and academic year students who are not EU passport holders must present a valid student visa.

Additional information can be found at the Spain Travel Health website.

Students who need a visa to enter Spain must leave enough time for the complete visa application process as detailed below. SLU-Madrid does not reimburse visa costs, even in the case that a visa is not granted.

SLU-Madrid requires students to provide evidence of their legal residency in Spain. Failure to present the appropriate student visa upon arrival, if necessary, or to maintain legal residency as a student will result in immediate withdrawal from classes and expulsion from university housing. Refunds will be issued according to the refund policy.

Frequently Asked Questions

Do I need a visa?

SLU-Madrid students who are not legal residents or citizens of the European Union must apply for a visa to enter Spain and study at the Madrid campus. This includes any student who plans to study for at least one semester, in most cases.

You can consult the Spanish Ministry of Foreign Affairs and Cooperation's list of nationalities for which a visa is required to enter Spain for a period of less than 90 days.

Which visa should I apply for?

There are two types of student visas for Spain:

  • Short-stay visa (valid for stays of up to 180 days): For students who will be studying at SLU-Madrid for under six months or one semester. This could be called "short-stay" visa or "long-stay up to 180 days" depending on the consulate. 
  • Long-stay visa (valid for stays of more than 180 days): For students who plan to study at SLU-Madrid for two or more semesters. This visa is required for students to obtain their student residency card, the tarjeta de estudiante, within a month after arrival in Spain. This ID card – and its subsequent renewals – will allow you to stay in Spain until the completion of your studies and to travel in and out of the country. SLU-Madrid's Office of Student Life will assist you in obtaining the tarjeta de estudiante

Please consult the Spanish Ministry of Foreign Affairs and Cooperation's list of nationalities for which a visa is required to enter Spain for a period of less than 90 days. 

I am a citizen in a country that cannot travel to Spain or must complete a mandatory quarantine. What should I do?

We understand the confusion surrounding news of countries accepting tourists and travelers. As of June 7, 2021, Spain is welcoming tourists from most countries, so long as they meet regional and national health directives at the time of entry.  

What you need to know: those in possession of a student visa issued by a Spanish consulate are able to travel to and enter Spain, so long as they are not experiencing any symptoms of COVID-19 and have completed the travel requirements in place, which you can find on the Spain Travel Health webpage. We will continue to update this page as more information becomes available.

How will COVID-19 impact my visa application? 

If we've learned anything since the pandemic began, it's to prepare for all situations. Consulates around the world continue to process student visas, albeit at a slower pace. The main hurdles we have seen are availability of appointments, longer turnaround time for documents and changing rules or requirements.  

Your nearest consulate will provide you with the most up-to-date information about the visa interview process, required documents and approximate turnaround time. Any questions should be directed to the consulate, and your admissions counselor is available for additional help or clarification.

Where should I apply?

Apply at one of the 117 Spanish consulates or within the consular section of an embassy worldwide. Verify which consulate you should apply to by visiting the Spanish Ministry of Foreign Affairs and Cooperation website, noting that physical proximity to a consulate does not mean you are within that consulate's jurisdiction. You may have to travel to another country.

Each consulate has their own system for appointments, and some consulates allow walk-in or mail-in applications. For the most up-to-date information, please refer to your consulate's web page.

We advise you to read the requirements carefully, as most of the frequently asked questions regarding application procedures and materials are answered on each consulate's web page. Note that requirements vary between consulates.

Student visas for Spain take approximately four to six weeks to process from the time an applicant submits a complete application. But keep in mind that collecting the documentation that you need to present as part of your application can take time.

What sort of documents will I need for the student visa application?

Generally speaking, a successful visa application will include, but may not be limited to, turning in the following:

  • Completed Spanish Visa application form (Fall 2022 example here).
  • Photo ID in addition to a passport, valid for at least one year with two continuous blank pages.
  • Proof of full-time university enrollment.
  • Proof of Spanish health insurance.
  • Proof of sufficient funds (form letter here).
  • Non-refundable visa fee.
  • Students staying two semesters or more must also present:
    • Certificate of good health (form letter here).
    • Certificate of good behavior.

Your consulate will provide a checklist and instructions for submission.

Visas for Minors

If you are under the age of 18 when you apply for your Spanish student visa, the Spanish consulate may require you to present additional documents. The requirements vary among consulates, so you must check with your corresponding consulate as to their specific protocol. 

When you apply for the visa, at least one of your parents or legal guardians must accompany you to the consulate. The parent or guardian who does not attend needs to provide a notarized document in which they authorize the present parent or guardian to request the visa with you. 

Contact your consulate directly for special instructions if you are a minor living in a single-parent/guardian household. 

Spanish consulates routinely request the documents listed in order to apply for a student visa. The requirements are subject to change from year to year. Check with your consulate directly for the most accurate information: 

  • Completed Spanish Visa application form.
  • Photo ID in addition to a current passport photo.
  • Proof of full-time university enrollment.
  • Proof of health insurance.
  • Proof of sufficient funds.
  • Medical certificate (for stays that last longer than 180 days).
  • Background check (for stays that last longer than 180 days).
  • Fees (varies by country of application).
  • Written authorization from both parents/legal guardians to travel abroad.
  • Certified with the Apostille of the Hague (In those countries which are not under the Hague Apostille Convention, you/your parents will have to take these documents to the Spanish Consulate for the Spanish Consul to sign and stamp the Consul's seal.).
  • Notarized copy of parents' passports.
  • Original and notarized copy of your birth certificate (issued in the last 12 months) .

Spanish authorities require minors (under 18 years old) to have legal representation in Spain in order to process official paperwork. You are responsible for finding your own legal guardian. A legal guardian must be over 18 years old, a Spanish legal resident with the corresponding documentation and be available to represent you in different matters. Your guardian could be a family member or a family friend. The legal guardianship lasts until you turn 18.

SLU-Madrid faculty and staff are not permitted to assume this role. Homestays arranged by SLU-Madrid do not accept minors; if you plan to stay in a residence hall, please ask their staff directly.  

To establish legal guardianship, consult your consulate, as each may vary in terms of required documents. You may need to secure the following prior to arriving in Spain: 

  • Power of attorney from both parents or legal guardians authorizing the guardian in Spain, certified with the Apostille of The Hague.
  • Original and notarized copy of your birth certificate (issued in the last 12 months), certified with the Apostille of The Hague.
  • Your guardian in Spain must provide a letter assuming your legal guardianship while you reside in Spain (in Spanish).

Within 30 days of your arrival in Spain, you must apply for a residence card (Tarjeta de Identidad de Extranjero or TIE) if you will be studying in Spain for more than 180 days. The residence card establishes you as a legal resident in Spain during your studies. The visa alone does not. In order to apply for a residence card, the Spanish authorities will request the three documents listed above and a legal translation of the first two documents into Spanish. 

The Office of Student Life can refer you to a legally certified translator who can provide an official translation of the power of attorney and original birth certificate into Spanish for a cost of approximately 60 euros. 

When you go to the appointment to present your residence card application, your legal guardian in Spain must accompany you. Likewise, when your card has been issued and you pick it up from the police authorities, your legal guardian in Spain must accompany you. 

For more information on the steps you need to follow to apply for your residence card, contact the Office of Student Life. 

Applying from Outside the United States

Students wishing to apply for a student visa to Spain must apply for this document at one of the 117 Spanish consulates worldwide or within the consular section of an embassy. Note that proximity to a consulate does not mean you are within that consulate's jurisdiction; to check which consulate you should apply to, visit the Spanish Ministry of Foreign Affairs and Cooperation website.

In some cases, you may be asked to supply additional paperwork, such as proof of itinerary or proof of accommodation. Refer to your consulate's requirements, and reach out to the Office of Admissions if you need additional help. 

Should you need a legal translation, you can find a list of certified translators recognized by the Spanish Foreign Ministry. Search the document for the word "inglés" then scroll for translators within your country.

Remember that SLU-Madrid does not reimburse costs associated with applying for or obtaining the student visa, even in the case of a rejected application. 

Applying from the United States

The United States is serviced by nine consulates in different geographic areas of the country, in addition to Puerto Rico. With the exception of California, your state will be assigned to one of the nine consulates. Verify which consulate corresponds to your state on the Spanish Ministry of Foreign Affairs and Cooperation website, bearing in mind that proximity to a consulate does not mean you are within that consulate's jurisdiction.

Confirmed students will receive additional information that details the student visa process and timeline. 

Certificates of Good Behavior

Students applying for a visa of 180 days or more must obtain a certificate of good behavior, which documents criminal activity or the absence thereof in the last five years. This is verified by fingerprints. SLU-Madrid encourages students to get a state background check when possible. 

Federal Certificates of Good Behavior / FBI Background Checks

As of July 2021, only students applying for visas at the Chicago and Houston consulates must present a federal background check. If this is your case, we strongly encourage using the digital fingerprint option because physically mailing fingerprint cards can delay your application by up to six weeks. 

For a federal background check, apply for an FBI background check authenticated by the U.S. Department of State with the Apostille of the Hague Convention. If you select the digital fingerprint option, you will receive your background check within 3-5 days of getting your fingerprints taken. Otherwise, the process can take four to six weeks. Please plan to have your background check completed at least 6-8 weeks before your appointment, as it will need to be "apostilled" by the State Department and sometimes translated by the time you submit your application.

The FBI encourages electronic submissions, which are processed in 3 to 5 business days after the fingerprint card has been received by the FBI offices. SLU-Madrid encourages students to use the U.S. Postal Service, which has enabled an electronic fingerprinting process at more than 80 offices around the U.S.; if you do not have a USPS office near you, several private companies offer this service – search for "FBI digital fingerprints" and the name of your town/city. Additional information can be found on the FBI website.

Once you have submitted your background check, it will be sent to your designated email address; you can print this document directly and use it to apply for the Apostille of the Hague. You can find a complete guide to the FBI background check process on the FBI website.

If you have lived outside of the United States for at least six months in the last five years, you will also need a background check from that country. Be sure to factor this into your application time frame, as you may also need translations and legalizations.

Apostille of The Hague

The Apostille of The Hague is an authentication seal for documents obtained outside of the Schengen Zone. It certifies that the document is admissible within Schengen countries.

In the case of a state background check, you can obtain an apostille by contacting the Office of the Secretary of State for your state. FBI federal background checks require an apostille issued by the U.S. Department of State. For more information regarding the apostille at the national level, check the Secretary of State's Requesting Authentication Services webpage.

Obtaining an Apostille from the Department of State requires an additional application, so allow up to three weeks for this process. In addition, your consulate may require certified translations; you can find a list of certified translators recognized by the Spanish Foreign Ministry. Search the document for the word "inglés" then scroll for translators within your country.

Remember that SLU-Madrid does not reimburse costs associated with applying for or obtaining the student visa, even in the case of a rejected application.