College of Arts and Sciences Deadlines

Find important deadlines for faculty and staff in the Saint Louis University College of Arts and Sciences below.

College Deadlines 2024-2025

Below is a chronological list of important deadlines related to the SLU College of Arts and Sciences, plus links to required forms and applications.

Please note: When the date falls on a weekend, the deadline extends to the following Monday.

All dates are subject to change.

2024

September

Sept. 1: Deadline to submit the names of faculty planning to apply this year for tenure, promotion, sabbatical, leave or emeritus status. Submit those names via this Google form: Faculty Planning to Apply This Year for Tenure, Promotion, Sabbatical, Leave, or Emeritus Status. For questions, contact Chris Pudlowski (chris.pudlowski@slu.edu).

Sept. 15: Sabbatical application deadline. Submit via this Google form: Sabbatical & NTT Developmental Leave Application Submission Form. For questions, contact Chris Pudlowski (chris.pudlowski@slu.edu).

Sept.15: Developmental Leave for NTT Faculty deadline. Submit via this Google form: Sabbatical & NTT Developmental Leave Application Submission Form. For questions, contact Chris Pudlowski (chris.pudlowski@slu.edu).

Sept. 20: Annual learning outcomes assessment report deadline. Submit to Provost’s Office (marissa.cope@slu.edu) and to Dean’s Office (casdean@slu.edu). For questions, contact Associate Dean Laurie Russell (laurie.russell@slu.edu).

October

Oct. 1: Rank and Tenure Dossiers and Emeritus Applications deadline. Submit via this Google form: Rank and Tenure or Emeritus Application Form. For questions, contact Chris Pudlowski (chris.pudlowski@slu.edu).

Oct. 1: Summer schedule deadline. Submit to Dean’s Office (casdean@slu.edu). For questions, contact Associate Dean Laurie Russell (laurie.russell@slu.edu).

Oct. 1: Student Research Award applications (round 1 of 3) deadline.
Students will apply using a Google form to complete a brief application and attach their PDF proposal. For questions, contact Associate Dean Jennifer Popiel (jennifer.popiel@slu.edu).

Oct. 1: Mellon applications deadline. Submit via this Google form: Mellon Application Submission. For questions, contact Associate Dean Dan Kozlowski (dan.kozlowski@slu.edu).

Oct. 1: Stolle applications deadline. Submit via this Google form: Stolle Application Submission. For questions, contact Dean Donna LaVoie (donna.lavoie@slu.edu).

Oct. 1: Center annual reports deadline. Submit to Dean’s Office (casdean@slu.edu).

Oct. 10: Workload policy revisions deadline. Submit to Dean’s Office (casdean@slu.edu). For questions, contact Associate Dean Dan Kozlowski (dan.kozlowski@slu.edu).

Oct. 15: Father Michael Barber Undergraduate International Service Learning Award application deadline. Students will apply via Google form by Oct. 15. For questions, contact Associate Dean Jennifer Popiel (jennifer.popiel@slu.edu).

Oct. 15: Graduate Student Foreign Travel Fund application deadline. Students will apply by Oct.15 via Google form. For questions, contact Associate Dean Jennifer Popiel (jennifer.popiel@slu.edu).

Oct. 15: Graduate/Undergraduate Research Collaboration proposal deadline. Students will apply by Oct. 15 via Google form. For questions, contact Associate Dean Jennifer Popiel (jennifer.popiel@slu.edu).

November

Nov. 7: Two-year course schedule deadline. Submit to Dean’s Office, (casdean@slu.edu). For questions, contact Associate Dean Laurie Russell (laurie.russell@slu.edu) 

December

Dec. 1: Faculty Research Leave Program. Faculty deadline to submit notification of intent to apply to department chairs. For questions, contact Associate Dean Jennifer Popiel (jennifer.popiel@slu.edu).

Dec. 1: Adjunct appointment offers for spring provided to adjunct faculty. For questions, contact Becky Ball (becky.ball@slu.edu) or Associate Dean Laurie Russell (laurie.russell@slu.edu).

Dec. 1: Department merit evaluation rubric revisions deadline. Submit to Dean’s Office (casdean@slu.edu). For questions, contact Associate Dean Dan Kozlowski (dan.kozlowski@slu.edu).

Dec. 15: Faculty deadline for full application for the Faculty Research Leave Program. Submit to department chair. For questions, contact Associate Dean Jennifer Popiel (jennifer.popiel@slu.edu).

Dec. 16: Nominations for Faculty and Staff Excellence Awards deadline. Submit nominations via the Google forms found on this page: Faculty and Staff Excellence Awards. For questions, contact Associate Dean Jennifer Popiel (jennifer.popiel@slu.edu).

Dec. 18: Dissertation Fellowship department nomination deadline. For questions, contact Associate Dean Jennifer Popiel (jennifer.popiel@slu.edu).

Dec. 31: Faculty annual activity reports deadline. Submit to department chair. (Some departments have an earlier deadline.)

Dec. 31: Staff self-evaluation completed in Workday.

2025

January

Jan. 2: Human Resources advances all staff reviews to the manager-rating phase.

Jan. 17: Diversity Graduate Fellowship applications candidate deadline. For questions, contact Associate Dean Jennifer Popiel (jennifer.popiel@slu.edu).

Jan. 17: Presidential Graduate Fellowship applications candidate deadline. For questions, contact Associate Dean Jennifer Popiel (jennifer.popiel@slu.edu).

Jan. 20: Faculty Research Leave Program proposals deadline. Department chairs submit to Dean’s Office (casdean@slu.edu). For questions, contact Associate Dean Jennifer Popiel (jennifer.popiel@slu.edu).

Jan. 31: Chairs’ and program directors’ annual activity reports deadline. Submit to Dean’s Office (casdean@slu.edu).

Jan. 31: CAS Distinguished Thesis and Dissertation Award self-nominations deadline. Submit thesis self-nominations via this Google Form: CAS Distinguished Thesis Award Nomination. Submit dissertation self-nominations via this Google Form: CAS Distinguished Dissertation Award Nomination. For questions, contact Associate Dean Jennifer Popiel (jennifer.popiel@slu.edu).

Jan. 31: DEI Champion Award nomination deadline. Submit via this Google Form: DEI Champion Award Nominations. For questions, contact Associate Dean Katrina Moore (katrina.moore@slu.edu).

February

Feb. 3: Catalog copy edits deadline. Submit to Dean’s Office (artssci@slu.edu). For questions, contact Jon Graser (jon.graser@slu.edu). 

Feb. 9: Nominations for University fellowships due by 5 p.m. to Graduate Education (graduateeducation@slu.edu). Each graduate program can forward one nomination for the Diversity Fellowship and one nomination for the Presidential Fellowship. For questions, contact Associate Dean
Jennifer Popiel (jennifer.popiel@slu.edu).

Feb. 14: Year-end staff reviews by managers completed in Workday.

Feb. 15: Deadline for signed, hard copies and electronic copies of Chair's Review of Faculty Annual Activity Reports (including midpoint reviews and third-year reviews) and individual Faculty Annual Activity Reports, including end-of-term course feedback surveys. Submit hard copies to Dean’s Office (Chris Pudlowski) and electronic copies to Dean's Office (casdean@slu.edu). For questions, contact Associate Dean Dan Kozlowski (dan.kozlowski@slu.edu).

Feb. 15: Student Research Award applications (round 2 of 3) deadline. Students will apply using a Google form to complete a brief application and attach their PDF proposal. For questions, contact Associate Dean Jennifer Popiel (jennifer.popiel@slu.edu).

Feb. 20: James D. Collins Outstanding Senior Award names deadline. Submit via this Google form: Outstanding Senior Awards. For questions, contact Sabrina LeBlanc (sabrina.leblanc@slu.edu).

March

March 1: Winter schedule deadline. Submit to Dean’s Office (casdean@slu.edu). For questions, contact Associate Dean Laurie Russell (laurie.russell@slu.edu).

March 1: Mellon applications deadline. Submit via this Google form: Mellon Application Submission. For questions, contact Associate Dean Dan Kozlowski (dan.kozlowski@slu.edu).

March 1: Stolle applications deadline. Submit via this Google form: Stolle Application Submission. For questions, contact Dean Donna LaVoie (donna.lavoie@slu.edu).

March 1: Individual faculty workload plans deadline. Submit signed electronic copies to Dean’s Office (casdean@slu.edu). For questions, contact Associate Dean Dan Kozlowski (dan.kozlowski@slu.edu).

March 1: Department workload summary deadline. Submit to Dean’s Office (casdean@slu.edu). For questions, contact Associate Dean Dan Kozlowski (dan.kozlowski@slu.edu).

March 1: Administrative roles updates deadline. For questions, contact Delia King (delia.king@slu.edu).

March 15: Pre-commencement Program Awards deadline. Submit to Dean’s Office (artssci@slu.edu). For questions, contact Sabrina LeBlanc (sabrina.leblanc@slu.edu).

April

April 1: Deadline for faculty intending to apply for promotion and/or tenure to notify the department chair. (Some departments have an earlier deadline.)

April 15: Student Research Award applications (round 3 of 3) deadline. Students will apply using a Google form to complete a brief application and attach their PDF proposal. For questions, contact Associate Dean Jennifer Popiel (jennifer.popiel@slu.edu).

May

May 15: Deadline for Emerson Excellence in Teaching Award nominations. Submit via this Google form: Emerson Excellence in Teaching Nomination. For questions, contact Associate Dean Jennifer Popiel (jennifer.popiel@slu.edu).

May 31: Department Annual Reports deadline. Submit to Dean’s Office, (casdean@slu.edu). For questions, contact Associate Dean Dan Kozlowski (dan.kozlowski@slu.edu).

July

July 15: Adjunct appointment offers for fall provided to adjunct faculty. For questions, contact Becky Ball (becky.ball@slu.edu) or Associate Dean Laurie Russell (laurie.russell@slu.edu).

Please Note:

When the date falls on a weekend, the deadline date extends to the
following Monday.

All dates are subject to change.

Revised: September 2024