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Circulation Service

Circulation Service at the Circulation Desk provides the lending of SLU-Madrid library materials during all hours of library operation.

Library staff and student staff are available to answer questions and help you to locate, check out and return books and other materials.

This service is offered to students, faculty and staff with a valid SLU ID.

Visitors who would like to consult the library's resources will need to write to explaining their reasons for wishing to use the library. Once authorization is granted, the visitor will be given reader privileges and be extended a visitor's pass for a stipulated time period.

Loan Periods for Collection Items


Patron Material Type Loan Periods Number of Renewals Maximum Checkouts
Undergraduate Books (General Collection) 21 days One 10
Graduate Books (General Collection) 90 days One 15
All students Textbooks on reserve Two hours One (one hour) Two
Course reserve books Two hours or one to seven days  One Two
Journals Three days (older issues)   Three
Newspapers Used only in library    
Audiovisuals Three days One Two
Equipment (markers, cables, chargers, headphones, adapters, power strips) Two hours One (one hour) Two


Students who have not returned a textbook on reserve the day after borrowing it will have an automatic fine of 5 euros as well as 0.30 euros for each day the textbook remains out. 

Students with other overdue materials will incur a fine of 0.30 euros for each day the item remains out.

No fines will be charged on books (except for textbooks), if returned within seven days after the due date. Patrons returning books after the seven-day grace period will be charged the fine, retroactive to original date due. 

Fines should be paid when overdue materials are returned. 

The library administration sends out reminders about overdue materials on a regular basis, which patrons are asked to honor. Failure to receive a notice does not, however, exempt a borrower from the responsibility to return materials on time and does not constitute grounds for cancellation of fines or fees.

Students who lose and/or return items in a damaged condition will be asked to pay a replacement or repair fee.

Faculty and Staff

Material Type Loan Periods
Books (General Collection) 120 days* (Faculty)
30 days* (Staff)
Reserve materials Not available for loans to staff unless enrolled in the class
Journal Seven days (older issues; three maximum checkouts)
Newspapers  Used only in library
Audiovisuals Three days

* Any and all books on loan are subject to recall after seven days if another user requests them.

Faculty and staff are asked to return materials out on loan on time. Notices are sent out regularly to inform borrowers of overdue items.

Faculty and staff who lose and/or return items in a damaged condition will be asked to pay a replacement or repair fee.


Books that:

  • Are within 7 days of their due date.
  • Are not overdue.
  • Have not been requested by another borrower.
  • Have not reached the renewal limit.

May be reviewed using the Library Catalog.  To renew items, use the following steps.

  • Login to your Library Account.
  • You can review selected items by placing a check in the box next to the item title and clicking on Renew Selected.
  • Or you can click on Renew All to review everything you have checked out.
  • New due dates will be displayed in addition to the word Renewed in italics.
  • Items that other patrons have placed on hold and items with restricted loan periods cannot be renewed; a system message will tell you if renewal is not possible.

SLU Madrid Library patrons may also renew by email, or by bringing materials to the Circulation Desk. If a book has reached its renewal limit, it must be brought to the Circulation Desk to be checked in before it can be renewed again.

Remove Library Holds from My Banner Account

Students are encouraged to check their library records by logging into their library accounts or by writing to

A "hold" may be placed on the student’s transcript for all non-returned library materials and/or unpaid fines and fees. All fines and fees must be paid and outstanding books returned at the library in San Ignacio Hall.  

For more information, contact the library at