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Panopto Cleanup: Details, Timeline, and Actions Required

04/29/2025

Dear SLU Community Members, 

As we announced on March 28, the University will soon see significant changes to Panopto (SLU’s lecture capture software). These changes include new storage limits, which require a significant reduction in stored recordings. 

The content in this message is for individuals who use (or have previously used) Panopto to record course-related videos, meetings, and/or events. If you don’t use Panopto, you may delete this email.

This summer, we will initiate a process to delete all Panopto recordings that have not been viewed in the last 24 months. If you wish to preserve videos that have not been viewed in the last 24 months, you must take action to prevent their deletion.

Action Needed at this Time 

Determine if you wish to preserve Panopto recordings that have not been viewed in the last 24 months. 

Key Information and Timeline

By Saturday, May 31, preserve recordings you do not want deleted (if applicable).

On Monday, June 1, Preliminary Deletion of all recordings not viewed in the last 24 months and not stored in the Archive.

On Saturday, Aug. 30: Permanent Deletion of recordings remaining in the Recycle Bin.

Next fall we will need to take additional steps to further reduce our stored content in Panopto. This will include implementing a regular recording deletion process similar to the one in place before we moved to Panopto. 

We encourage you to carefully review the Panopto Cleanup Project website. Key sections include: a Timeline for the cleanup; a summary of the Action Items you need to take now; a set of Resources to help you manage your recordings; and a set of FAQs for common questions.

As we said before, we recognize the timing is not ideal, since many faculty will be off contract starting in mid-May. However, our current contract with Panopto requires us to significantly reduce stored content in the next few months. In the current financial climate, the University simply does not have the option of waiting until next academic year to begin this work. 

We will send additional communications, throughout the summer and increasingly as we approach the permanent deletion deadline. 

If you have questions about managing your Panopto content, or the information in this message, please email facsupport@slu.edu to create a ticket with the right ITS support team and someone will assist you. 

Sincerely,

Debie Lohe, Ph.D., Associate Provost for Teaching and Learning

Mike Holmes, D.T., Director of Academic Applications, ITS