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Departmental Deposit Processing

The treasurer's office is responsible for deposit processing for all University funds. All departments that collect funds on behalf of Saint Louis University must request approval from the treasurer's office. Deposits including cash, checks or credit cards must follow all cash handling and credit card security policies.

Departments receiving cash, check or credit card payments must record the deposits using Touchnet Web Departmental Deposits. For access to Touchnet Web Departmental Deposits, have a supervisor fill out the Touchnet Web Depost Access Form. Individuals must be trained and have the appropriate Banner security access. The treasurer's office provides training for this process.

Departmental deposits are submitted as follows:

  • Medical Center Finance and University Medical Group Departments: All deposits are delivered to the Medical Center Finance Office in Schwitalla Hall.
  • SLUCare Clinical Offices: Deposits are submitted to the Payment Management Office (PMO) in Drummond Hall.
  • Other SLU Departments: Deposits are submitted to the U.S. Bank Campus Branch located in the lower level of Busch Student Center.

Contact the sludeposits@slu.edu or treasurer's office to request departmental deposit processing, Touchnet password resets or for any questions you may have.

Web Deposits Receipt Types

Donations, Gifts and Corporate Sponsorships

Description: Funds received from organizations and individuals as gifts or corporate sponsorships for use by the University.

Funds received from donors by departments and individuals for deposit on behalf of the University must be forwarded directly to Development and University Relations accompanied by a gift information report.

Expense Reimbursements

Description: Reimbursement of funds expended on behalf of students, employees, or alumni for non-University business.

Banner Fund: These receipts must be deposited in the fund from which the original disbursements were made.

Banner Account: These receipts must be deposited in the expense account codes from which the original disbursements were made.

Fees for Service

Description: Fees charged for services rendered by University employees or departments (excluding service centers). Services may include educational, administrative, rental, athletic/recreational, clinical and other activities. Contact Financial Planning and Budgeting for recurring receipts falling into this category that have not been budgeted.

Banner fund: If the expenses associated with the services were charged to a ledger one (1-2xxxx) fund, the receipts must be deposited in a ledger one (1-1xxxx) fund. If the expenses associated with the services were charged to a ledger one (1-3xxxx or 1-4xxxx), ledger two (2-xxxxx), or ledger eight (8-xxxxx) fund, the receipts must be deposited in the same fund.

Banner account:  Use the account code within the categories indicated below which best describes the type of fee. 

  • 506xxx Rental Income
  • 507xxx Other Income
  • 511xxx Residence Hall Income
  • 513xxx Athletics
  • 514xxx Recreation Center
  • 515xxx Clinical Services
Investment Income

Description: Revenues earned as interest, dividends or investment gains including endowment income.

Investment revenues received by departments and individuals on behalf of the University must be forwarded directly to the Treasury and Investments.

Payroll Recoveries

Description: Repayment of salary and wages overpaid by the University.

Funds received for the repayment of overpaid salary and wages must be forwarded directly to the payroll office for deposit so that annual earnings can be adjusted. These checks should not be sent directly to the treasurer's office. In addition, departments should check with payroll in advance, for calculation of net amounts to repay to ensure consideration of tax withholdings and deductions.

Refunds

Description: Repayment of funds paid by the University to individuals, companies and other organizations (excluding payroll).

Banner fund: These receipts must be deposited in the fund from which the original disbursements were made.

Banner account: These receipts must be deposited in the expense account codes from which the original disbursement was made.

Sale of Goods At Cost

 Description: Funds received as reimbursement for the actual cost of items sold outside of the normal course of business for the convenience of the University community (e.g. sale of sports apparel acquired by the University for team members to student athletes).

Banner fund: These receipts must be deposited in the fund from which the cost of the item sold was charged.

Banner account: These receipts must be deposited in the expense account code in which the cost of the item sold was charged or account code 920600 if more than one account code was charged for the cost of the item.

Sale of Goods With Mark-Up Over Cost

Description: Funds received for items sold by University departments (excluding service centers) at a price that exceeds the actual or estimated cost of the item. Sales may include food, beverage, clothing, sports equipment or other items. Contact Financial Planning and Budgeting for recurring receipts falling into this category that have not been budgeted.

Banner fund:  If the expenses associated with the sale were charged to a ledger one (1-2xxxx) fund, these receipts must be deposited in a ledger one (1-1xxxx) account. If the expenses associated with the sale were charged to a ledger one (1-3xxxx or 1-4xxxx), ledger two (2-xxxx) or ledger eight (8-xxxxx) account, the receipts must be deposited in the same fund.

Banner account: Use the account code within the categories indicated below which best describes the type of items sold. 

  • 507xx Other Income
  • 512xx Food Sales
  • 514xx Recreation Center
Sale of Used Equipment

Description: Funds received as a result of the sale of an item owned by the University.

Banner fund: These receipts must be deposited in the fund from which the equipment was purchased.

Banner account: 920600 External Expense Recovery

Service Department Receipts

Description: Costs recovered for goods and services provided by Saint Louis University service departments.

Banner fund: These receipts must be deposited in the fund from which the expenses associated with the service were incurred.

Banner account: 920600 External Expense Recovery

Social Functions

Description: Funds received for social functions such as banquets, dinners and recreational activities where a portion of the cost of the event will be subsidized by the University, if necessary.

Banner fund/Banner account: If the expenses associated with the function were charged to a ledger one (1-2xxxx) fund and annual receipts are expected to exceed $5,000, these receipts must be deposited in a ledger one (1-1xxxx) fund with a 507xxx - Other Income account code.

If the expenses associated with the function were charged to a ledger one (1-2xxxx) fund and annual receipts are expected to be less than $5,000, the receipts must be deposited in the fund in which the expenses associated with the function were incurred with account code 920600 - External Expense Recovery.

If the expenses associated with the function were charged to a ledger one (1-3xxxx or 1-4xxxx), ledger two (2-xxxxx) or ledger eight (8-xxxxx) account, the receipts must be deposited in the same fund with a 507xxx - Other Income account code.

Sponsored Programs

Description: Externally funded grants and contracts awarded to the University.

Funds for grants and contracts received by departments and individuals on behalf of the University must be forwarded directly to Sponsored Programs for deposit.

Sports Guarantees

Description: Funds received to guarantee the appearance of the University's team or cover anticipated expenses of the team at an athletic event.

Banner fund:  If the expenses associated with the sports team were charged to a ledger one (1-2xxxx) fund, the receipts must be deposited in a ledger one (1-1xxxx) fund. If the expenses associated with the sports team were charged to a ledger one (1-3xxxx, or 1-4xxxx) or ledger eight (8-xxxxx) account, the receipts must be deposited in the same fund.

Banner account: 513002 guarantees