University Implements New Policy Review, Approval Process
Saint Louis University has implemented a new process for the review and approval of University-wide policies. Guided by the University Policy on Policies, the SLU Policy Program was created to provide structure and clarity to the policy review and approval process.
The most significant changes to the policy process is the creation of the Policy Review Committee (PRC) and the public comment period. The PRC is comprised of individuals from SLU with operational knowledge of units and policies who can advise and provide feedback to policy owners. The PRC will meet regularly to review and approve policies, after the approval of the PRC, new policies will be posted for a 30-day comment period.
The SLU community will be notified when new policies are posted for a 30-day comment period, during this time, a link to the policy and comment opportunity will be posted on the Office of Compliance and Ethics website. The SLU community will be encouraged to leave feedback regarding policies on this form to assist the policy owner and Chief Policy Officer to ensure the University implements the most effective policies.
Other aspects of the policy review process include:
- Policy owners will be designated to ensure review by appropriate parties has been conducted and to present policies to the committees for approval.
- A policy must be sponsored by a Responsible University Official, someone at the Vice-President or Provost level, this will ensure adequate buy-in at the top with new policies.
- Policies will use the standard University template. Old policies as they are updated will change to the new format.
- Policies will be moved into PolicyStat, the centralized policy library.
- New and updated policies will be presented to the PRC, after approval they will be presented to the University Leadership Council, before being approved and signed by the President.
- Unit policies will be approved by the Unit Vice President or Provost.
- Department policies will be approved by the appropriate person within each department.
- While this process is designed for University wide policies, resources are available to provide guidance for units or departments wanting to follow best practices.
If you have additional, questions, comments, or concerns, contact Michael Reeves, Ph.D., chief policy and export control officer, or call 314-977-5880.