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Policy Program

The Saint Louis University Policy Program was created to provide structure and clarity to the review and approval process for policies at the University.

The policy program is guided by the University Policy on Policies. The Office of Compliance and Ethics is dedicated to providing the appropriate guidance to SLU personnel who are working to create or update policies and procedures at the University. The policy process is applicable to University wide policies, although units and departments wishing to follow best practices in policy implementation are welcome to reach out to the chief policy officer for assistance. 

Policies Currently Under Review

No policies currently under review.

Recently Approved Policies

Interim Policies

Interim University Events and Meetings Policy - The purpose of this policy is to limit the number of visitors and guests on campus, avoid large gatherings, and prioritize the academic activities and Catholic, Jesuit mission of the University over other Meetings and Events during the Fall 2020 semester.

Because of the COVID-19 pandemic, any Meetings or Events that are permitted to take place on campus must ensure space for social distancing and all other required safeguards and must provide adequate time for the University to clean and disinfect the space.

In light of the Interim Space Prioritization Policy, very few Event spaces remain available, and those that are available have very limited social distancing capacity.

Interim University Travel Policy and COVID-19 Pandemic Travel Guidance - Because of the COVID-19 pandemic, all non-essential university-sponsored or related student travel is suspended until further notice and through the fall 2020 semester. 

Interim Policy on Face Masks for Phase I Reopening - This policy includes new requirements and guidance for face masks to be worn by all members of the University community in all public, non-clinical settings.* This policy is in response to the St. Louis City Health Commissioner's Order No. 8, issued on May 11, 2020,  St. Louis City Health Commissioner’s Order No. 9, issued on May 22, 2020, and related guidance for gyms and fitness centers, St. Louis City Health Commissioner’s Order No. 11, issued on July 2, 2020, along with the Phase I Reopening Standards and Guidance, including applicable exhibits, and consistent with the April 27, 2020 Order issued by the Missouri Department of Health and Human Services and guidance issued by the Centers for Disease Control and Prevention, updated on April 2, 2020, related to the Coronavirus Disease 2019 (COVID-19).

*Saint Louis University is committed to maintaining an inclusive and accessible environment.  Individuals who are unable to wear a face mask due to medical reasons (including children under two) may contact the Office of Disability Services or Human Resources to initiate the accommodation process identified in the University’s ADA Policy.  Inquires or concerns may also be directed to the Office of Institutional Equity and Diversity.

Interim University Classroom Space Prioritization Policy - The purpose of this policy is to provide priority to classroom instruction over other events in the use of campus event spaces. Due to the COVID-19 pandemic, University space must be reconfigured to accommodate six feet of distance per person in accordance with City of St. Louis and CDC guidance. Initial modeling of physical classroom space provided only 50% of classes to be placed. The addition of University event space for classroom instruction will provide additional needed space for instruction.

Revised Policies

Staff Parental Leave Policy- In keeping with its Jesuit mission, Saint Louis University recognizes that employees may need to balance work obligations while expanding and caring for families. The parental leave policy provides staff with paid leave time to care for and bond with newborn children and adopted children.

Title IX Sexual Misconduct Policy - (Formerly titled Sexual Misconduct Policy 7.0)- In November 2018, the US. Department of Education (DOE) released a Notice of Proposed Rule Making and began the public comment and revision process in order to formalize a new regulation governing Title IX. On May 6, 2020, the DOE released this Final Rule with an implementation date of August 14, 2020. The Sexual Misconduct Policy 7.0 has been revised into the Title IX Policy to allow SLU to adopt the new required federal regulations. 

This policy applies to all forms of sexual harassment, including sexual assault, dating violence, domestic violence, gender-based stalking, as well as retaliation by or against university community members of any gender, gender identity, gender expression or sexual orientation (collectively referred to as Prohibited Conduct). 

This policy provides information related to:

  • Saint Louis University Statement of Values;
  • Privacy and Confidentiality;
  • Effective Consent;
  • Prohibited Conduct;
  • Reporting Options, Resources and Accommodations;
  • Grievance Procedures; and
  • Programming and Training for Students, Faculty and Staff.

Summary of 30-day comment period

New Policies

Consensual Sexual or Romantic Relationships Policy- Saint Louis University is committed to providing a safe, equitable, and respectful learning and work environment for all members of our community. Sexual or romantic relationships between members of the University community in unequal positions of power or authority can undermine this commitment and raise significant legal, administrative, and ethical risks.

There are many ways problems can arise when members of the University community in unequal positions of power engage in a sexual or romantic relationship. When one person in such a relationship has the ability or authority to grade, advance, promote, recommend, or otherwise influence the employment or academic status of the other, there is the possibility that what appears to be a consensual relationship may not be so. Some recipients of sexual advances may fear that refusal will result in loss of an employment or academic benefit, and thus enter into such a relationship even though it is, in fact, unwelcome. Such situations may constitute sexual harassment, which is illegal. In other instances where the consensual relationship between unequal persons may not necessarily constitute sexual harassment, an inherent conflict of interest may give rise to the perception by others that there is preferential treatment or bias in decisions that favorably impact the individual in that consensual relationship. These perceptions undermine the spirit of trust and mutual respect that is important to the University culture.

This policy strives to provide an environment that is free from inequality, favoritism, or sexual harassment within the context of consensual sexual or romantic relationships between members of the Saint Louis University community when there is a disparity of power with an individual over whom one has Direct Authority.

Summary of 30-day comment period

Individual Outside Interest Policy - Saint Louis University, including its researchers, health professionals, and institutional officials, must balance many competing interests. The University and its members engage in relationships with a variety of external entities that may lead to individual financial benefit. Individual benefits include compensation, business ventures, royalty payments, and equity from licensing intellectual property. Such relationships with external entities are expected and add value to the University's educational, research, and business activities. However, in some cases, an individual outside interest may overlap with institutional responsibilities, and this overlap creates a conflict of interest (COI).

The intent of this policy is not to prohibit or discourage individual outside interests, but, as much as possible, to ensure transparency and promote objectivity by managing any COI. This ensures conflicts of interest do not compromise the integrity of the University's primary missions, including the safety and integrity of its research, education, clinical care, and business activities.

Summary of 30-day comments period

About the Policy Program

The University policy program provides structure and clarity to the policy approval process.  The policy program includes: 

  • The designation of a policy owner. 
  • A policy must be sponsored by a Responsible University Official, someone at the Vice-President or Provost level, this will ensure adequate buy-in at the top with new policies. 
  • Policies must use standard University templates, old policies as they are updated will change to the new format.
  • Policies will be moved into PolicyStat, the centralized policy library, found within mySLU:Tools.
  • University policies will be reviewed and approved by the Policy Review Committee (PRC). After approval, new policies will be posted for a 30-day public feedback period.  Following the 30-day feedback period for new policies, they will be reviewed and approved by the University Leadership Council (ULC) before final approval by the president.  Updated policies will move straight from the PRC to the ULC.
  • The PRC is comprised of individuals with operational knowledge of the university who can advise and provide feedback to the policy owners who present to the committee. 
  • The PRC meets the second Thursday of every month at 9 a.m.  

Resources

Frequently Asked Questions

Who do I contact if I have a question?

If you have a general policy question, contact the Chief Policy Officer, Michael Reeves, Ph.D. at 314-977-5880 or Michael.reeves@health.slu.edu.

If you have a question about a specific policy, please contact the policy owner listed on the policy itself.  This information can be found within PolicyStat.

How can I provide feedback on policies?

During the review of new policies, there will be a 30-day feedback window for comments by the SLU community.  

How can I get a copy of a policy?

Approved policies can be found in PolicyStat

New policies are to be reviewed on a triennial basis; current policies will be reviewed over the next few years as they come up for the renewal date.   

Who approves policies?

The policy owner has the responsibility to ensure adequate review by key end users.  After this review, policies are first approved by the Policy Review Committee, then approved by the University Leadership Council, before final approval by the president.

What is a University policy?

A policy is a statement of University philosophy and direction established to provide guidance and assistance to the University community in the conduct of University affairs.  A University policy has broad application across the University, whereas a unit/department policy impacts only those specific areas. 

How do I start a policy review?
In order to start a policy through the review process, please contact the chief policy officer to begin the review and get scheduled to present to the Policy Review Committee.  Also, ensure you are using the most current University policy template.