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Policy Program

The Saint Louis University Policy Program was created to provide structure and clarity to the review and approval process for policies at the University.

The policy program is guided by the University Policy on Policies. The Office of Compliance and Ethics is dedicated to providing the appropriate guidance to SLU personnel who are working to create or update policies and procedures at the University. The policy process is applicable to University wide policies, although units and departments wishing to follow best practices in policy implementation are welcome to reach out to the chief policy officer for assistance. 

Policies Currently Under Review

No policies currently under review.

Recently Approved Policies

Interim Policies

Interim University Events and Meetings Policy- The purpose of this policy is to limit the number of visitors and guests on campus, avoid large gatherings, and prioritize the academic activities and Catholic, Jesuit mission of the University over other Meetings and Events during the Fall 2020 semester.

Because of the COVID-19 pandemic, any Meetings or Events that are permitted to take place on campus must ensure space for social distancing and all other required safeguards and must provide adequate time for the University to clean and disinfect the space.

In light of the Interim Space Prioritization Policy, very few Event spaces remain available, and those that are available have very limited social distancing capacity.

Interim University Travel Policy and COVID-19 Pandemic Travel Guidance- Because of the COVID-19 pandemic, all non-essential university-sponsored or related student travel is suspended until further notice and through the fall 2020 semester. 

Interim Policy on Face Masks for Phase I Reopening- This policy includes new requirements and guidance for face masks to be worn by all members of the University community in all public, non-clinical settings.* This policy is in response to the St. Louis City Health Commissioner's Order No. 8, issued on May 11, 2020,  St. Louis City Health Commissioner’s Order No. 9, issued on May 22, 2020, and related guidance for gyms and fitness centers, St. Louis City Health Commissioner’s Order No. 11, issued on July 2, 2020, along with the Phase I Reopening Standards and Guidance, including applicable exhibits, and consistent with the April 27, 2020 Order issued by the Missouri Department of Health and Human Services and guidance issued by the Centers for Disease Control and Prevention, updated on April 2, 2020, related to the Coronavirus Disease 2019 (COVID-19).

*Saint Louis University is committed to maintaining an inclusive and accessible environment.  Individuals who are unable to wear a face mask due to medical reasons (including children under two) may contact the Office of Disability Services or Human Resources to initiate the accommodation process identified in the University’s ADA Policy.  Inquires or concerns may also be directed to the Office of Institutional Equity and Diversity.

Interim University Classroom Space Prioritization Policy- The purpose of this policy is to provide priority to classroom instruction over other events in the use of campus event spaces. Due to the COVID-19 pandemic, University space must be reconfigured to accommodate six feet of distance per person in accordance with City of St. Louis and CDC guidance. Initial modeling of physical classroom space provided only 50% of classes to be placed. The addition of University event space for classroom instruction will provide additional needed space for instruction.

Revised Policies

Protection of Minors Policy- Saint Louis University seeks to conduct its operations and maintain its campuses so as to provide an academic environment that is safe and supportive of the pursuits of its students, faculty, staff and visitors, and consistent with its mission. 

Staff Vacation Policy- Inherent in the Saint Louis University mission is the heritage and tradition that promotes 1) the emotional, social, intellectual needs of the individual, and 2) the freedom of the individual to determine how these needs are to be met. The University provides paid vacation so that employees can rest, rejuvenate and maintain a healthy and productive work environment. (effective date October 2020)

Civil Discourse, Speech, And Expression Policy- The focus of the policy is on creating an environment for learning that embraces diverse opinions across political and ideological spectrums and encourages civil discourse while assuring that the legitimate concerns of the institution for reverence toward diversity, safety of its community and security of the campus environment are met.

New Policies

Emergency Notification Policy- The purpose of this policy is to ensure that all members of the Saint Louis University (SLU) community are made aware of serious or on-going threats to their safety in a timely manner, as is required by the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act). 20 USCA § 1092; 34 CFR 668.46(e).  Summary of comments from 30-day comment period.

Workplace Violence Prevention Policy- Saint Louis University is committed to promoting and maintaining a safe and secure environment for its faculty, staff, students, patients, and visitors.  Summary of comments from 30-day comment period.

About the Policy Program

The University policy program provides structure and clarity to the policy approval process.  The policy program includes: 

  • The designation of a policy owner. 
  • A policy must be sponsored by a Responsible University Official, someone at the Vice-President or Provost level, this will ensure adequate buy-in at the top with new policies. 
  • Policies must use standard University templates, old policies as they are updated will change to the new format.
  • Policies will be moved into PolicyStat, the centralized policy library, found within mySLU:Tools.
  • University policies will be reviewed and approved by the Policy Review Committee (PRC). After approval, new policies will be posted for a 30-day public feedback period.  Following the 30-day feedback period for new policies, they will be reviewed and approved by the University Leadership Council (ULC) before final approval by the president.  Updated policies will move straight from the PRC to the ULC.
  • The PRC is comprised of individuals with operational knowledge of the university who can advise and provide feedback to the policy owners who present to the committee. 
  • The PRC meets the second Thursday of every month at 9 a.m.  

Resources

Frequently Asked Questions

Who do I contact if I have a question?

If you have a general policy question, contact the Chief Policy Officer, Michael Reeves, Ph.D. at 314-977-5880 or Michael.reeves@health.slu.edu.

If you have a question about a specific policy, please contact the policy owner listed on the policy itself.  This information can be found within PolicyStat.

How can I provide feedback on policies?

During the review of new policies, there will be a 30-day feedback window for comments by the SLU community.  

How can I get a copy of a policy?

Approved policies can be found in PolicyStat

New policies are to be reviewed on a triennial basis; current policies will be reviewed over the next few years as they come up for the renewal date.   

Who approves policies?

The policy owner has the responsibility to ensure adequate review by key end users.  After this review, policies are first approved by the Policy Review Committee, then approved by the University Leadership Council, before final approval by the president.

What is a University policy?

A policy is a statement of University philosophy and direction established to provide guidance and assistance to the University community in the conduct of University affairs.  A University policy has broad application across the University, whereas a unit/department policy impacts only those specific areas. 

How do I start a policy review?
In order to start a policy through the review process, please contact the chief policy officer to begin the review and get scheduled to present to the Policy Review Committee.  Also, ensure you are using the most current University policy template.