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Policy Program

The Saint Louis University Policy Program was created to provide structure and clarity to the review and approval process for policies at the University.

The policy program is guided by the University Policy on Policies. The Office of Compliance and Ethics is dedicated to providing the appropriate guidance to SLU personnel who are working to create or update policies and procedures at the University. The policy process is applicable to University wide policies, although units and departments wishing to follow best practices in policy implementation are welcome to reach out to the chief policy officer for assistance. 

Approved policies can be found in PolicyStat

Policies Currently Under Review

There are no policies currently under review.

Recently Approved Policies

Interim Policies Related to Covid-19

Interim University Travel Policy and COVID-19 Pandemic Travel Guidance

To align with current guidance from the Centers for Disease Control and U.S. State Department. The only remaining prohibition is University-sponsored travel to locations that fall under the State Department’s Level 4: Do Not Travel advisory.  

To protect the health of the SLU community, faculty, staff and students who are seeking to engage in University-sponsored travel must attest that they have been vaccinated against COVID-19 or will quarantine upon their return. 

Interim Public Health Policy In Response To Covid-19 For Academic Year 2021-2022

Saint Louis University requires that its community members, i.e., students, faculty, staff and contract workers, submit proof of vaccination or receive approval of a health or religious exemption, to learn, live, and work on any part of the St. Louis Campus during the 2021-2022 academic year. 

Both unvaccinated and fully vaccinated individuals are still required to wear a face mask in specific settings.

Interim University Classroom Space Prioritization Policy

The Interim University Classroom Space Prioritization Policy gives priority to classroom instruction over other events in the use of campus event spaces.  

Please see Guidance on Activities, Meetings and Events.

Interim Policies

Interim Involuntary Student Leave Policy

Saint Louis University students are expected to strive for excellence, to develop their talents through discovery and reflection, and to be concerned for cura personalis (care of each individual) of our entire campus community, while progressing toward their degree. The University is dedicated to fostering a supportive educational environment. When students exhibit behavior indicating an inability or unwillingness to engage productively toward meeting these expectations and present disruptive and/or dangerous behavior, the University may place the student on an involuntary leave for non-academic reasons.

Revised Policies

Title IX Sexual Harassment Policy 

The Department of Education released guidance on August 19, 2021 that was effective immediately. The guidance explained that due to recent federal caselaw, the Department would cease to enforce the requirement that information and/or statements relied upon by the decision-maker in a Title IX grievance process be subject to cross examination by an advisor. This required an immediate modification of the current Title IX policy to align with federal law.

The one significant change is in section 2.11 E. 

If deemed reliable and relevant by the hearing panel, and not otherwise subject to exclusion under this Policy, the statements of a Party or witness who was not present at the hearing, or a Party or witness who was present at the hearing but who nevertheless was not subject to cross examination may be considered by the hearing panel. This includes, but is not limited to, the information, statements, and materials provided or gathered during the investigative process.

New Policies

Copyright Compliance and Use Policy 

In the pursuit of its institutional mission, Saint Louis University seeks excellence in the fulfillment of its corporate purposes of teaching, research, health care, and service to the community. To this end, the University encourages its faculty, students, staff, and administrators to take full advantage of their creative rights under law. At the same time, its faculty, students, staff, and administrators are expected to respect the copyright protected materials of others in compliance with U.S. and international copyright law and proprietary license agreements. Copyright is the form of intellectual property that protects original works of authorship that are fixed in a tangible medium of expression; it is universally applicable to materials in all formats.

This policy provides a brief summary of U.S. copyright law; descriptions of what is and is not protected by copyright; explanations of copyright duration, public domain, and fair use; and compliance procedures including obtaining permissions and addressing infringement.

About the Policy Program

The University policy program provides structure and clarity to the policy approval process.  The policy program includes: 

  • The designation of a policy owner. 
  • A policy must be sponsored by a Responsible University Official, someone at the Vice-President or Provost level, this will ensure adequate buy-in at the top with new policies. 
  • Policies must use standard University templates, old policies as they are updated will change to the new format.
  • Policies will be moved into PolicyStat, the centralized policy library, found within mySLU:Tools.
  • University policies will be reviewed and approved by the Policy Review Committee (PRC). After approval, new policies will be posted for a 30-day public feedback period.  Following the 30-day feedback period for new policies, they will be reviewed and approved by the University Leadership Council (ULC) before final approval by the president.  Updated policies will move straight from the PRC to the ULC.
  • The PRC is comprised of individuals with operational knowledge of the University who can advise and provide feedback to the policy owners who present to the committee. 
  • The PRC meets the second Thursday of every month at 9 a.m.  

Resources

Frequently Asked Questions

Who do I contact if I have a question?

If you have a general policy question, contact Chief Policy Officer Michael Reeves, Ph.D., at 314-977-5880 or michael.reeves@health.slu.edu.

If you have a question about a specific policy, please contact the policy owner listed on the policy itself. This information can be found within PolicyStat.

How can I provide feedback on policies?

During the review of new policies, there will be a 30-day feedback window for comments by the SLU community.  

How can I get a copy of a policy?

Approved policies can be found in PolicyStat

New policies are to be reviewed on a triennial basis; current policies will be reviewed over the next few years as they come up for the renewal date.  

Who approves policies?

The policy owner has the responsibility to ensure adequate review by key end users. After this review, policies are first approved by the Policy Review Committee, then approved by the University Leadership Council, before final approval by the president.

What is a University policy?

A policy is a statement of University philosophy and direction established to provide guidance and assistance to the University community in the conduct of University affairs. A University policy has broad application across the University, whereas a unit/department policy impacts only those specific areas. 

How do I start a policy review?
In order to start a policy through the review process, please contact the chief policy officer to begin the review and get scheduled to present to the Policy Review Committee.  Also, ensure you are using the most current University policy template and Policy Review Engagement Form.