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Policy Program

The Saint Louis University Policy Program was created to provide structure and clarity to the review and approval process for policies at the University.

The policy program is guided by the University Policy on Policies. The Office of Compliance and Ethics is dedicated to providing the appropriate guidance to SLU personnel who are working to create or update policies and procedures at the University. The policy process is applicable to University wide policies, although units and departments wishing to follow best practices in policy implementation are welcome to reach out to the chief policy officer for assistance. 

Policies Currently Under Review

  • Emergency Notification Policy
    The purpose of this policy is to ensure that all members of the St. Louis University (SLU) community are made aware of serious or on-going threats to their safety in a timely manner, as is required by the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act). 20 USCA § 1092; 34 CFR 668.46(e).  Emergency Notifications-SLU Alerts, Timely Warnings, and Public Safety Advisories are designed to inform and direct community members to help mitigate the damage of a real or potential threat to SLU. To accomplish this, SLU uses multiple means of communication to provide Immediate Notifications-SLU Alerts, Timely Warnings, and Public Safety Advisories to the University community.
  • Copyright Compliance and Use Policy
    The purpose of this policy is to inform and guide University faculty, student, staff, and administrator activities related to the legal and ethical use of copyright protected materials in accordance with U.S. law. All persons covered by this policy are also expected to comply with the copyright laws of other countries, which may differ from U.S. copyright law.

Feedback on these policies will be accepted until May 3, 2020.

Recently Approved Policies

  • Reporting Concerns of Misconduct Policy: Identifies multiple options for students, staff, clinicians, and faculty to provide good-faith reports of misconduct, including the use of the revamped SLU Integrity Hotline or 1-877-525-5669.
  • Non-Retaliation Policy: Prohibits retaliation against any individual who, in good faith, reports an allegation of misconduct or participates in an investigation. A causal relationship between the good faith participation and an adverse action is needed to demonstrate that retaliation has occurred.
  • Summary of comments for Reporting Concerns of Misconduct Policy, Non-Retaliation Policy, and Consensual Sexual Or Romantic Relationships Policy.

About the Policy Program

The University policy program provides structure and clarity to the policy approval process.  The policy program includes: 

  • The designation of a policy owner. 
  • A policy must be sponsored by a Responsible University Official, someone at the Vice-President or Provost level, this will ensure adequate buy-in at the top with new policies. 
  • Policies must use standard University templates, old policies as they are updated will change to the new format.
  • Policies will be moved into PolicyStat, the centralized policy library, found within mySLU:Tools.
  • University policies will be reviewed and approved by the Policy Review Committee (PRC). After approval, new policies will be posted for a 30-day public feedback period.  Following the 30-day feedback period for new policies, they will be reviewed and approved by the University Leadership Council (ULC) before final approval by the president.  Updated policies will move straight from the PRC to the ULC.
  • The PRC is comprised of individuals with operational knowledge of the university who can advise and provide feedback to the policy owners who present to the committee. 
  • The PRC meets the second Thursday of every month at 9 a.m.  

Resources

Frequently Asked Questions

Who do I contact if I have a question?

If you have a general policy question, contact the Chief Policy Officer, Michael Reeves, Ph.D. at 314-977-5880 or Michael.reeves@health.slu.edu.

If you have a question about a specific policy, please contact the policy owner listed on the policy itself.  This information can be found within PolicyStat.

How can I provide feedback on policies?

During the review of new policies, there will be a 30-day feedback window for comments by the SLU community.  

How can I get a copy of a policy?

Approved policies can be found in PolicyStat

New policies are to be reviewed on a triennial basis; current policies will be reviewed over the next few years as they come up for the renewal date.   

Who approves policies?

The policy owner has the responsibility to ensure adequate review by key end users.  After this review, policies are first approved by the Policy Review Committee, then approved by the University Leadership Council, before final approval by the president.

What is a University policy?

A policy is a statement of University philosophy and direction established to provide guidance and assistance to the University community in the conduct of University affairs.  A University policy has broad application across the University, whereas a unit/department policy impacts only those specific areas. 

How do I start a policy review?
In order to start a policy through the review process, please contact the chief policy officer to begin the review and get scheduled to present to the Policy Review Committee.  Also, ensure you are using the most current University policy template.