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SLU Accounts Payable

Accounts Payable is responsible for processing invoices for Saint Louis University. All property to which the University takes title — or any services to be performed in its name — must be requested, authorized, received and paid for in accordance with the University's policies and procedures.

The policies and procedures regarding the disbursement forms identified herein are applicable to all University budgeted funds and to all grants, contracts and other funds for which Saint Louis University is administratively responsible. 

Disbursement Guide by Disbursement Type

Disbursement Type Document
 
Airline Reservations. All airline reservations must be made using the Concur Travel Booking Module Concur Travel Booking Module
Concur Expense; non-travel report. For expenses incurred while conducting business within 50 miles of the customary work location. Concur Expense; non-travel report
Consulting/professional services: Faculty One Time Payment. See Workday Job Aid and Video Library>For Business Managers tab>Job Aid-Compensation>Compensation Guide for Business Managers page 4>Request a One Time Payment.
Consulting/professional services: Staff One Time Payment. See Workday Job Aid and Video Library>For Business Managers tab>Job Aid-Compensation>Compensation Guide for Business Managers page 4>Request a One Time Payment.
Consulting/professional services: Non-employee Supplier Invoice Request. See Workday Job Aid and Video Library>Finance tab>Job Aid-Supplier Accounts>Supplier Accounts: Supplier Invoice Request
Employee Concur Expense; non-travel report; travel
Expense reimbursements. Non-employees Supplier Invoice Request. See Workday Job Aid and Video Library>Finance tab>Job Aid-Supplier Accounts>Supplier Accounts: Supplier Invoice Request
Goods and services provided by outside vendors: Greater than $100 See Workday Job Aid and Video Library> Finance tab> Job Aid-Procurement section for all job aids related to purchase orders.
Goods and services provided by outside vendors: Less than $100 Supplier Invoice Request. See Workday Job Aid and Video Library>Finance tab>Job Aid-Supplier Accounts>Supplier Accounts: Supplier Invoice Request
Goods and services provided by University departments See Workday Job Aid and Video Library>Finance tab>Job Aid - Financial Accounting>Financial Accounting: Create Internal Service Delivery
Honoraria: Faculty One Time Payment. See Workday Job Aid and Video Library>For Business Managers tab>Job Aid-Compensation>Compensation Guide for Business Managers page 4>Request a One Time Payment.
Honoraria: Staff One Time Payment. See Workday Job Aid and Video Library>For Business Managers tab>Job Aid-Compensation>Compensation Guide for Business Managers page 4>Request a One Time Payment.
Honoraria: Non-employees Supplier Invoice Request. See Workday Job Aid and Video Library>Finance tab>Job Aid-Supplier Accounts>Supplier Accounts: Supplier Invoice Request
Local seminar/conference registration fees: Pre-payment Supplier Invoice Request. See Workday Job Aid and Video Library>Finance tab>Job Aid-Supplier Accounts>Supplier Accounts: Supplier Invoice Request
Medical/health care services: Non-employees only Supplier Invoice Request. See Workday Job Aid and Video Library>Finance tab>Job Aid-Supplier Accounts>Supplier Accounts: Supplier Invoice Request
Moving and relocation expense reimbursement: Employees Concur Expense
Moving and relocation expense reimbursement: Non-employees Supplier Invoice Request. See Workday Job Aid and Video Library>Finance tab>Job Aid-Supplier Accounts>Supplier Accounts: Supplier Invoice Request
Moving van/household goods See Workday Job Aid and Video Library> Finance tab> Job Aid-Procurement section for all job aids related to purchase orders.
Postage: U.S. Postmaster purchases Supplier Invoice Request. See Workday Job Aid and Video Library>Finance tab>Job Aid-Supplier Accounts>Supplier Accounts: Supplier Invoice Request
Prizes or awards: Non-employee Supplier Invoice Request. See Workday Job Aid and Video Library>Finance tab>Job Aid-Supplier Accounts>Supplier Accounts: Supplier Invoice Request
Prizes or awards: Employee One Time Payment. See Workday Job Aid and Video Library>For Business Managers tab>Job Aid-Compensation>Compensation Guide for Business Managers page 4>Request a One Time Payment.
Professional entertainment: Faculty One Time Payment. See Workday Job Aid and Video Library>For Business Managers tab>Job Aid-Compensation>Compensation Guide for Business Managers page 4>Request a One Time Payment.
Professional entertainment: Staff One Time Payment. See Workday Job Aid and Video Library>For Business Managers tab>Job Aid-Compensation>Compensation Guide for Business Managers page 4>Request a One Time Payment.
Professional entertainment: Non-employees Supplier Invoice Request. See Workday Job Aid and Video Library>Finance tab>Job Aid-Supplier Accounts>Supplier Accounts: Supplier Invoice Request
Reallocation of charges to reflect actual usage See Workday Job Aid and Video Library>Finance tab> Job Aid-Financial Accounting>Accounting Journals: Transaction Correction
Refunds Supplier Invoice Request. See Workday Job Aid and Video Library>Finance tab>Job Aid-Supplier Accounts>Supplier Accounts: Supplier Invoice Request
Speaker and lecture fees: Faculty One Time Payment. See Workday Job Aid and Video Library>For Business Managers tab>Job Aid-Compensation>Compensation Guide for Business Managers page 4>Request a One Time Payment.
Speaker and lecture fees: Staff One Time Payment. See Workday Job Aid and Video Library>For Business Managers tab>Job Aid-Compensation>Compensation Guide for Business Managers page 4>Request a One Time Payment.
Speaker and lecture fees: Non-employees Supplier Invoice Request. See Workday Job Aid and Video Library>Finance tab>Job Aid-Supplier Accounts>Supplier Accounts: Supplier Invoice Request
Subject/patient study fees: Faculty One Time Payment. See Workday Job Aid and Video Library>For Business Managers tab>Job Aid-Compensation>Compensation Guide for Business Managers page 4>Request a One Time Payment.
Subject/patient study fees: Staff One Time Payment. See Workday Job Aid and Video Library>For Business Managers tab>Job Aid-Compensation>Compensation Guide for Business Managers page 4>Request a One Time Payment.
Subject/patient study fees: Non-employees  Supplier Invoice Request. See Workday Job Aid and Video Library>Finance tab>Job Aid-Supplier Accounts>Supplier Accounts: Supplier Invoice Request
Subscriptions and periodicals Supplier Invoice Request. See Workday Job Aid and Video Library>Finance tab>Job Aid-Supplier Accounts>Supplier Accounts: Supplier Invoice Request
Post-trip reimbursement: Employees (Travel expenses for travel to a destination more than 50 miles from the customary work location)  Concur Expense (Travel report)
Post-trip reimbursement: Non-employees (Travel expenses for travel to a destination more than 50 miles from the customary work location)   Supplier Invoice Request. See Workday Job Aid and Video Library>Finance tab>Job Aid-Supplier Accounts>Supplier Accounts: Supplier Invoice Request

 

 

Disbursement Guide by Document Type

Supplier Invoice Request 

Purpose: To request a check to a payee for the specific type of expenditures identified below:

  • Consulting/professional services (non-employees only)
  • Dues and memberships
  • Expense reimbursements
  • Honoraria (non-employees only)
  • Local seminar/conference registration fees
  • Medical/health care services
  • Moving and relocation expense reimbursements
  • Petty cash fund reimbursements
  • Prizes or awards (non-employees only)
  • Professional entertainment (non-employees only)
  • Refunds
  • Speaker and lecture fees (non-employees only)
  • Subject/patient study fees (non-employees only)
  • Subscriptions and publications
  • U.S. Postmaster purchases
Internal Service Delivery 

To purchase goods and services provided by other University departments.

Purchase Requisition

To request a purchase order to a non-University vendor for the procurement of materials, supplies, equipment and services.