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SLU Accounts Payable

Accounts Payable is responsible for processing invoices for Saint Louis University.

All property to which the University takes title — or any services to be performed in its name — must be requested, authorized, received and paid for in accordance with the University's policies and procedures. The policies and procedures regarding the disbursement forms identified herein are applicable to all University budgeted funds and to all grants, contracts and other funds for which Saint Louis University is administratively responsible. 

Disbursement Guide by Disbursement Type

Disbursement Type Document
Airline Reservations. All airline reservations must be made using the Concur Travel Booking Module Concur Travel Booking Module
Concur Expense; non-travel report. For expenses incurred while conducting business within 50 miles of the customary work location. Concur Expense; non-travel report
Consulting/professional services: Faculty Faculty additive pay form
Consulting/professional services: Staff Staff additive pay form
Consulting/professional services: Non-employee eSeePay DPV
Employee Concur Expense; non-travel report; travel
Expense reimbursements. Non-employees eSeePay DPV
Goods and services provided by outside vendors: Greater than $100 Purchase requisition
Goods and services provided by outside vendors: Less than $100 eSeePay DPV
Goods and services provided by University departments eSee IDO
Honoraria: Faculty Faculty additive pay form
Honoraria: Staff Staff additive pay form
Honoraria: Non-employees eSeePay DPV
Local seminar/conference registration fees: Pre-payment eSeePay DPV
Medical/health care services: Non-employees only eSeePay DPV
Moving and relocation expense reimbursement: Employees Concur Expense
Moving and relocation expense reimbursement: Non-employees eSeePay DPV
Moving van/household goods Purchase requisition/P.O.
Postage: U.S. Postmaster purchases eSeePay DPV
Prizes or awards: Non-employee eSeePay DPV
Prizes or awards: Employee Faculty additive pay form or staff additive pay form
Professional entertainment: Faculty Faculty additive pay form
Professional entertainment: Staff Staff additive pay form
Professional entertainment: Non-employees eSeePay DPV
Reallocation of charges to reflect actual usage Finance transaction correction
Refunds eSeePay DPV
Speaker and lecture fees: Faculty Faculty additive pay form
Speaker and lecture fees: Staff Staff additive pay form
Speaker and lecture fees: Non-employees eSeePay DPV
 Stamps: U.S. Postmaster (Busch Student Center) eSee IDO
Subject/patient study fees: Faculty Faculty additive pay form
Subject/patient study fees: Staff Staff additive pay form
Subject/patient study fees: Non-employees  eSeePay DPV
Subscriptions and periodicals eSeePay DPV
Post-trip reimbursement: Employees (Travel expenses for travel to a destination more than 50 miles from the customary work location)  Concur Expense (Travel report)
Post-trip reimbursement: Non-employees (Travel expenses for travel to a destination more than 50 miles from the customary work location)   eSeePay DPV

 

 

Disbursement Guide by Document Type

eSeePay DPV/Direct Payment Voucher

Purpose: To request a check to a payee for the specific type of expenditures identified below:

  • Consulting/professional services (non-employees only)
  • Dues and memberships
  • Expense reimbursements
  • Honoraria (non-employees only)
  • Local seminar/conference registration fees
  • Medical/health care services
  • Moving and relocation expense reimbursements
  • Petty cash fund reimbursements
  • Prizes or awards (non-employees only)
  • Professional entertainment (non-employees only)
  • Refunds
  • Speaker and lecture fees (non-employees only)
  • Subject/patient study fees (non-employees only)
  • Subscriptions and publications
  • U.S. Postmaster purchases
Inter-Departmental Orders (eSeeIDO)

To purchase goods and services provided by other University departments.

Purchase Requisition

To request a purchase order to a non-University vendor for the procurement of materials, supplies, equipment and services exceeding $100. Items costing less than $100 should be purchased with the P-card or by eSeeDPV.