Below is an overview of the timeline for year-end processing at Saint Louis University.
Tuesday, June 1:
- Labor redistribution for School of Medicine funds (all except Jun Monthly and BW11, BW12 or BW13) due to MC Fin by noon (for June Prel.).
Friday, June 4:
- Labor redistribution (all except June Monthly and BW11, BW12, or BW13) due to payroll by 5 p.m. (to be recorded for June Prel.).
Thursday, June 10:
- Labor redistribution for BW11 for Med School funds due to MC Finance by noon.
Friday, June 11:
- Labor redistribution for BW11 due to payroll by 5 p.m.
- Change fund audits due to Treasury.
Monday, June 14:
- No new blanket orders for FY21 (except 3xxxxx funds).
- Begin processing FY22 requisitions for blanket orders (includes supplier contracts and non-catalog).
Monday, June 21:
- All increases to FY21 non-catalog blanket orders should be entered by this date, with approvals to be completed by commitment offices and Business Services by June 25.
Wednesday, June 30:
- FY21 budget amendments entered by business managers in the Cost Center need to be
completed by 5 p.m.
- Note: Permanent budget amendments will not carry forward to FY22 and will need to be resubmitted in the new fiscal year.
Thursday, July 1:
- Transaction corrections for June Preliminary for Med School funds due to MC Finance by noon. Labor redistributions for BW12/ June MO for SOM funds due to MCFin by noon.
- FY22 Non-catalog blanket orders will be held until this date.
- Split-run coding begins for ISDs, TCs, invoice requests, invoices, AHBT departmental deposits transaction.
- Corr for June preliminary due to accounting by 5 p.m. Friday, July 2.
Friday, July 2:
- Final day for departments to submit FY21 INVREQs by 5 p.m.
- Labor redistributions for BW12 and June monthly due to Payroll by 5 p.m.
- Concur expense reports for FY21 due to commitment offices by 5 p.m.
- ISDs to be completed by service providers.
Tuesday, July 6:
- P-Card transaction verification deadline by 5 p.m. for all FY21 transactions ISDs approved by commitment offices by 5 p.m.
- Invoices due.
- FY21 retrofit orders and invoices submitted no later than 5 p.m.
- AHBTs due for any deposits posting to bank on or before 6/30/21.
Wednesday, July 7:
- Final approvals completed by MCFIN and SponPro of all FY21 INVREQs by 5 p.m.
- Labor redistributions pay periods other than BW13 to be processed on a case-by-case basis.
Thursday, July 8:
- Contact CPC (email firstname.lastname@example.org) regarding any FY21 outstanding invoices if invoice cannot be obtained.
- Web deposits due to Treasury Services/MC Finance.
- Last day to submit FY21 web departmental deposits; must be in bank on or before this day.
- Retrofit order final approval date.
- Transaction Corr. for Med School funds due to Med Center Finance by noon.
- Split-run coding by Treasury Services and CPC ends at 5 p.m.
Friday, July 9:
- Labor redistributions for BW13 due to Payroll by noon.
Wednesday, July 14:
- Labor redistribution for clearing alternate grants due to Payroll by 5 p.m.
Friday, July 16:
- POs roll to FY22
- Journal entries and TC's final approvals by 5 p.m.
- Journal entries due for deposits posting to bank in July that pertain to FY21
Friday, July 23:
- GL reconciliations are due to accounting.