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Year-End Calendar

Below is an overview of the timeline for year-end processing at Saint Louis University.

May

Tuesday, May 28

  • Labor redistribution for School of Medicine funds (all except June monthly and BW11, BW12 or BW13) due to Medical Center Finance by noon (for June preliminary).

 Friday, May 31

  • Labor redistribution (all except June monthly and BW11, BW12 or BW13) due to payroll by 5 p.m. (to be recorded for June preliminary).

June

Thursday, June 6

  • Labor redistribution for BW11 for School of Medicine funds due to Medical Center Finance by noon.

Friday, June 7

  • Labor redistribution for BW11 due to payroll by 5 p.m.

Monday, June 10

  • No new blanket orders for FY24 (except grant funds).
  • Begin processing FY25 requisitions for blanket orders (including supplier contracts and non-catalog).

Tuesday, June 18

  • All increases to FY24 noncatalog blanket orders (change orders) and supplier contracts (supplier contract amendments) should be entered by this date.

Friday, June 21

  • Change order and Supplier Contract Amendment approvals to be completed at all levels including Commitment and Business Services by 5 p.m.

Tuesday, June 25

  • All FY24 Retrofit Orders must be submitted by departments by 5 p.m.

Wednesday, June 26

  • FY24 budget amendments entered by business managers in the cost center must be completed by 5 p.m.

Thursday, June 27

  • Labor redistribution for BW12/June monthly for School of Medicine funds due to Medical Center Finance by noon.

Friday, June 28

  • All FY24 Retrofit approvals completed at all levels and through Commitment Office and Business Services by 5 p.m. Note: FY24 Retrofit orders should be processed as supplier invoice requests through July 9.
  • Labor redistribution for BW12 and June monthly due to Payroll by 5 p.m.
  • ISDs to be completed by service providers. 
  • All Supplier contracts (nongrant) closed at the end of the business day.

July

Monday, July 1

  • FY25 Purchase Requisitions can be initiated.
  • FY25 noncatalog blanket orders will be held by the Commitment Office and Business Services until this date
  • Split-run coding begins for ISDs, TCs, invoice requests, invoices and AHBT departmental deposits.

Friday, July 5

  • ISDs approved by commitment offices by 5 p.m.
  • Concur expense reports for FY24 due to the Commitment Office by 5 p.m.
  • P-card transaction verifications deadline by 5 p.m. for all FY24 transactions.
  • AHBTs due for any deposits posted to the bank on or before June 30, 2024.
  • Contact CPC (email accountspayable@slu.edu) regarding any FY24 outstanding invoices if an invoice cannot be obtained.
  • Labor redistribution pay periods other than BW13 to be processed on a case-by-case basis.

Monday, July 8

  • POs roll to FY25; any open requisitions will be closed (All FY24 fully sourced REQs will be closed). 

Tuesday, July 9

  • Final day for departments to submit FY24 INVREQs by 5 p.m.

Wednesday, July 10

  • Labor redistribution for BW13 due to payroll by noon.

Thursday, July 11

  • Final approvals completed by all levels and the Commitment Office for FY24 INVREQs by 5 p.m.
  • Last day to submit cash/check deposits at the bank for FY24. 

Friday, July 12

  • AHBTs and journals that pertain to FY24 due to Treasury Services. 
  • Split-run coding by Treasury Services ends at 5 p.m.
  • Split-run coding by CPC ends at 5 p.m.
  • Labor redistribution for clearing alternate grants due payroll by 5 p.m.

Friday, July 19

  • Journal entries and transaction correction final approvals due by 5 p.m.
  • General ledger reconciliations due to Accounting.