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Year-End Calendar

Below is an overview of the timeline for year-end processing at Saint Louis University.


Tuesday, June 1:

  • Labor redistribution for School of Medicine funds (all except Jun Monthly and BW11, BW12 or BW13) due to MC Fin by noon (for June Prel.).

Friday, June 4:

  • Labor redistribution (all except June Monthly and BW11, BW12, or BW13) due to payroll by 5 p.m. (to be recorded for June Prel.).

Thursday, June 10:

  • Labor redistribution for BW11 for Med School funds due to MC Finance by noon.

Friday, June 11:

  • Labor redistribution for BW11 due to payroll by 5 p.m.
  • Change fund audits due to Treasury.

Monday, June 14:

  • No new blanket orders for FY21 (except 3xxxxx funds).
  • Begin processing FY22 requisitions for blanket orders (includes supplier contracts and non-catalog).

Monday, June 21:

  • All increases to FY21 non-catalog blanket orders should be entered by this date, with approvals to be completed by commitment offices and Business Services by June 25.

Wednesday, June 30:

  • FY21 budget amendments entered by business managers in the Cost Center need to be completed by 5 p.m.
    • Note: Permanent budget amendments will not carry forward to FY22 and will need to be resubmitted in the new fiscal year.


Thursday, July 1:

  • Transaction corrections for June Preliminary for Med School funds due to MC Finance by noon. Labor redistributions for BW12/ June MO for SOM funds due to MCFin by noon.
  • FY22 Non-catalog blanket orders will be held until this date.
  • Split-run coding begins for ISDs, TCs, invoice requests, invoices, AHBT departmental deposits transaction.
  • Corr for June preliminary due to accounting by 5 p.m. Friday, July 2.

Friday, July 2:

  • Final day for departments to submit FY21 INVREQs by 5 p.m.
  • Labor redistributions for BW12 and June monthly due to Payroll by 5 p.m.
  • Concur expense reports for FY21 due to commitment offices by 5 p.m.
  • ISDs to be completed by service providers.

Tuesday, July 6:

  • P-Card transaction verification deadline by 5 p.m. for all FY21 transactions ISDs approved by commitment offices by 5 p.m.
  • Invoices due.
  • FY21 retrofit orders and invoices submitted no later than 5 p.m.
  • AHBTs due for any deposits posting to bank on or before 6/30/21.

Wednesday, July 7:

  • Final approvals completed by MCFIN and SponPro of all FY21 INVREQs by 5 p.m.
  • Labor redistributions pay periods other than BW13 to be processed on a case-by-case basis.

Thursday, July 8:

  • Contact CPC (email regarding any FY21 outstanding invoices if invoice cannot be obtained.
  • Web deposits due to Treasury Services/MC Finance.
  • Last day to submit FY21 web departmental deposits; must be in bank on or before this day.
  • Retrofit order final approval date.
  • Transaction Corr. for Med School funds due to Med Center Finance by noon.
  • Split-run coding by Treasury Services and CPC ends at 5 p.m.

Friday, July 9: 

  • Labor redistributions for BW13 due to Payroll by noon.

Wednesday, July 14:

  • Labor redistribution for clearing alternate grants due to Payroll by 5 p.m.

Friday, July 16:

  • POs roll to FY22
  • Journal entries and TC's final approvals by 5 p.m.
  • Journal entries due for deposits posting to bank in July that pertain to FY21

Friday, July 23:

  • GL reconciliations are due to accounting.