Skip to main content
Menu Search & Directory

Year-End Calendar

Below is an overview of the timeline for year-end processing at Saint Louis University.

May

Tuesday, May 31

  • Labor redistribution for School of Medicine funds (all except June monthly and BW11, BW12 or BW13) due to Medical Center Finance by noon (for June preliminary).

Friday, June 3

  • Labor redistribution (all except June monthly and BW11, BW12 or BW13) due to payroll by 5 p.m. (to be recorded for June preliminary).

Thursday, June 9

  • Labor redistribution for BW11 for School of Medicine funds due to Medical Center Finance by noon.

Friday, June 10

  • Labor redistribution for BW11 due to payroll by 5 p.m.
  • Change fund audits due to treasury.

Monday, June 13

  • No new blanket orders for FY22 (except 3xxxxx funds).
  • Begin processing FY23 requisitions for blanket orders (includes supplier contracts and non-catalog).

Tuesday, June 21

  • All increases to FY22 non-catalog blanket orders should be entered by this date, with approvals to be completed by commitment offices and business services by June 24.

Tuesday, June 28

  • Retrofit purchase requisition for FY22 invoices should be entered by this date, with approvals to be completed by commitment offices and business services by June 30.
  • FY22 invoices received after this date should be entered as supplier invoice requests until Wednesday, July 6.

Thursday, June 30

  • Transaction corrections for June preliminary for School of Medicine funds due to Medical Center Finance by noon.
  • Labor redistributions for BW12/ June monthly for School of Medicine funds due to Medical Center Finance by noon.
  • FY22 budget amendments entered by business managers in the cost center need to be completed by 5 p.m. These amendments will not be reflected in the FY23 budget and will need to be re-entered in the new fiscal year if applicable.

July

Friday, July 1

  • FY23 non-catalog blanket orders will be held by commitment offices and business services until this date.
  • FY23 purchase requisitions can be initiated for standard orders.
  • Split-run coding begins for ISDs, TCs, invoice requests, invoices and AHBT departmental deposits.
  • Transaction corrections for June preliminary due to accounting by 5 p.m.
  • Labor redistributions for BW12 and June monthly due to payroll by  5 p.m.
  • ISDs to be completed by service providers.

Tuesday, July 5

  • ISDs approved by commitment offices by 5 p.m.
  • Concur expense reports for FY22 due to commitment offices by 5p.m.

Wednesday, July 6

  • Final day for departments to submit FY22 INVREQs by 5 p.m. This includes any FY22 invoices that would have previously been submitted as retrofit purchase requisitions.
  • P-Card transaction verifications completed and through all approvals by 5 p.m. for all FY22 transactions.
  • AHBTs due for any deposits posting to bank on or before June 30, 2022.

Thursday, July 7

  • Labor redistributions pay periods other than BW13 to be processed on a case-by-case basis.
  • Transaction corrections for School of Medicine funds due to Medical Center Finance by noon.
  • Contact CPC (email accountspayable@slu.edu) regarding any FY22 outstanding invoices if an invoice cannot be obtained.

Friday, July 8

  • Final approvals completed by commitment offices of all FY22 Concur expense reports by 5 p.m.

Monday, July 11

  • POs roll to FY23; any open requisitions will be closed.

Wednesday, July 13

  • Labor redistributions for BW13 due to payroll by noon.

Friday, July 15

  • Web deposits due to Treasury Services/Medical Center Finance.
  • Last day to submit FY22 web departmental deposits; deposits must be in bank on or before this day.
  • Split-run coding by Treasury Services ends at 5 p.m.
  • Split-run coding by CPC ends at 5 p.m.
  • Labor redistribution for clearing alternate grants due payroll by 5 p.m.
  • Final approvals completed by Medical Center Finance and Sponsored Programs of all FY22 INVREQs by 5 p.m.

Friday, July 22

  • Journal entries and transaction correction final approvals due by 5 p.m.
  • General ledger reconciliations due to accounting.