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Year-End Calendar

Below is an overview of the timeline for year-end processing at Saint Louis University.

May

Tuesday, May 26

  • Labor redistribution for School of Medicine funds (all except June monthly and BW11, BW12 or BW13) due to Medical Center Finance by noon (for June preliminary).

 Friday, May 29

  • Labor redistribution (all except June monthly and BW11, BW12 or BW13) due to payroll by 5 p.m. (to be recorded for June preliminary).

June

Thursday, June 4

  • Labor redistribution for BW11 for School of Medicine funds due to Medical Center Finance by noon.

Friday, June 5

  • Labor redistribution for BW11 due to payroll by 5 p.m.

Monday, June 8

  • Accounting to open FY27 in Workday.
  • No new blanket orders for FY26 (except grant funds).
  • Begin processing FY27 requisitions for blanket orders (including supplier contracts and noncatalog).

Tuesday, June 16

  • All increases to FY26 noncatalog blanket orders (change orders) and supplier contracts (supplier contract amendments) should be entered by this date.

Thursday, June 18

  • Change order and supplier contract amendment approvals to be completed at all levels including Commitment and Business Services by 5 p.m.
  • Labor redistribution for BW12 for School of Medicine funds due to Medical Center Finance by noon.

Monday, June 22

  • Labor redistribution for BW12 due to payroll by 5 p.m.

Tuesday, June 23

  • All FY26 retrofit orders must be submitted by departments by 5 p.m. (Beginning June 24 submit any FY26 invoices as supplier invoice requests through July 8.)

Thursday, June 25

  • No new requisitions will be approved for FY26 after 6/25, except for Staples. (Staples can be approved through Friday, June 26). 

Friday, June 26

  • All supplier contracts (nongrant) closed at the end of the business day.
  • Change-fund audits due to Treasury by 5 p.m. 

Tuesday, June 30

  • All FY26 retrofit approvals completed at all levels and through Commitment Office and Business Services by 5 p.m. Note: FY26 retrofit orders should be submitted as supplier invoice requests through July 8 by 5 p.m. and processed by approvers through July 10.
  • Labor redistributions for June monthly for School of Medicine funds due to Medical Center Finance by noon.

July

Wednesday, July 1

  • Labor redistribution for June monthly due to payroll by 5 p.m.
  • FY27 purchase requisitions can be initiated.
  • FY27 noncatalog blanket orders will be held by the Commitment Office and Business Services until this date
  • Split-run coding begins for ISDs, TCs, invoice requests, invoices and AHBT departmental deposits.

Friday, July 3

  • AHBTs due for any deposits posting to bank on or before June 30, 2026. 

Monday, July 6

  • Accounting to run June allocations as preliminary. 
  • Concur expense reports for FY26 due to the Commitment Office by 5 p.m.
  • P-card transaction verifications completed and through all approvals by 5 p.m. for all FY26 transactions. 
  • Contact CPC (email accountspayable@slu.edu) regarding any FY26 outstanding invoices if an invoice cannot be obtained.
  • Labor redistribution pay periods other than BW13 to be processed on a case-by-case basis.

Wednesday, July 8 

  • POs roll to FY27; any open requisitions will be closed (All FY26 fully sourced REQs will be closed). 
  • Final day for departments to submit FY26 INVREQs by 5 p.m.
  • Labor redistributions for BW13 due to payroll by noon.
  • Last day to submit cash/check deposits at the bank for FY26.

Thursday, July 9

  • AHBTs for July deposits that pertain to services rendered in FY26 are due to Treasury Services for approval.

Friday, July 10

  • Final approvals completed by all levels and Commitment Offices for FY26 INVREQs by 5 p.m.
  • Split-run coding by Treasury Services ends at 5 p.m.
  • Split-run coding by CPC ends at 5 p.m.
  • Labor Redistribution for clearing alternate grants due to payroll by 5 p.m.
  • All customer accounts invoices for June 2026 must be submitted and approved by July 10. 
  • Departmental journal entries must be submitted by 5 p.m.

Monday, July 13

  • FY26 ISDs to be submitted by service providers by 5 p.m.  
  • Account Certification task distributed to assigned reconcilers. 
  • June Payroll finalized and closed. 

Thursday, July 16

  • All FY26 ISDs to be approved at all levels including Commitment Office by 5 p.m.

Friday, July 17

  • Administration journal entries final approvals due by 5 p.m.
  • Account certifications due from assigned reconcilers. 

Friday, July 31 

  • Accounting to tentatively run final June allocations. 

Thursday, August 6

  • Beginning balances roll to FY27.

Note: As previously communicated by the Budget Office, no budget amendments are allowed in FY26 without approval from the Budget Office.