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Year-End Calendar

Below is an overview of the timeline for year-end processing at Saint Louis University.


Tuesday, May 30

  • Labor redistribution for School of Medicine funds (all except June monthly and BW11, BW12 or BW13) due to Medical Center Finance by noon (for June preliminary).


Friday, June 2

  • Labor redistribution (all except June monthly and BW11, BW12 or BW13) due to payroll by 5 p.m. (to be recorded for June preliminary).

Thursday, June 8

  • Labor redistribution for BW11 for School of Medicine funds due to Medical Center Finance by noon.

Friday, June 9

  • Labor redistribution for BW11 due to payroll by 5 p.m.
  • Change Fund audits due to Treasury by 5 p.m.

Monday, June 12

  • No new blanket orders for FY23 (except grant funds).
  • Begin processing FY24 requisitions for blanket orders (including supplier contracts and non-catalog).

Tuesday, June 20

  • All increases to FY23 non-catalog blanket orders (change orders) should be entered by this date.

Friday, June 23

  • Change order approvals to be completed at all levels including Commitment and Business Services by 5 p.m.

Tuesday, June 27

  • Departments must submit all FY23 retrofit orders by 5 p.m.

Wednesday, June 28

  • FY23 budget amendments entered by business managers in the cost center must be completed by 5 p.m.

Thursday, June 29

  • Labor redistribution for BW12/ June monthly for School of Medicine funds due to Medical Center Finance by noon.

Friday, June 30

  • All FY23 retrofit approvals completed at all levels and through Commitment Office and Business Services by 5 p.m. Note: FY23 retrofit orders should be processed as supplier invoice requests through July 11.
  • Labor redistribution for BW12 and June monthly due to Payroll by 5 p.m.
  • ISDs to be completed by service providers. 


Saturday, July 1

  • FY24 Purchase Requisitions can be initiated.

Monday, July 3

  • Transaction corrections for June preliminary due to Accounting by 5 p.m.
  • Commitment Offices and Business Services will hold FY24 non-catalog blanket orders until this date.
  • Split-run coding begins for ISDs, TCs, invoice requests, invoices and AHBT departmental deposits.

Wednesday, July 5

  • ISDs approved by commitment offices by 5 p.m.
  • Concur expense reports for FY23 due to Commitment Offices by 5 p.m.
  • P-Card transaction verifications deadline by 5 p.m. for all FY23 transactions.

Thursday, July 6

  • AHBTs due for any deposits posted to the bank on or before June 30, 2023.
  • Contact CPC (email regarding any FY23 outstanding invoices if an invoice cannot be obtained.
  • Labor redistribution pay periods other than BW13 to be processed on a case-by-case basis.

Monday, July 10

  • POs roll to FY24; any open requisitions will be closed (All FY23 fully sourced REQs will be closed). 

Tuesday, July 11

  • Final day for departments to submit FY23 INVREQs by 5 p.m.

Wednesday, July 12

  • Labor redistribution for BW13 due to payroll by noon.

Thursday, July 13

  • Final approvals completed by all levels and Commitment Offices for FY23 INVREQs by 5 p.m.
  • Last day to submit cash/check deposits at the bank for FY23. 

Friday, July 14

  • AHBTs and journals that pertain to FY23 due to Treasury Services. 
  • Split-run coding by Treasury Services ends at 5 p.m.
  • Split-run coding by CPC ends at 5 p.m.
  • Labor redistribution for clearing alternate grants due payroll by 5 p.m.

Friday, July 21

  • Journal entries and transaction correction final approvals due by 5 p.m.
  • General ledger reconciliations due to Accounting.