Saint Louis University offers a Spanish visa group appointment to the Consulate of Spain in Chicago to streamline the visa application process for SLU students going to SLU-Madrid.
Using the Spanish Visa Group Appointment
Please note: The following information is only intended for students from SLU's St. Louis campus using the SLU visa group appointment and studying abroad for one semester or academic year. Non-SLU study abroad and SLU-Madrid permanent students may contact firstname.lastname@example.org for additional visa support.
To use SLU’s Spanish visa group appointment, you must:
- Be enrolled at Saint Louis University or another higher education institution from one of the following states: Illinois, Indiana, Iowa, Kansas, Kentucky, Michigan, Minnesota, Missouri, Nebraska, North Dakota, Ohio, South Dakota or Wisconsin. Only students who have a Student ID from an institution within these states are eligible to use the Chicago consulate.
- Be accepted to SLU-Madrid.
- Have paid the SLU-Madrid 225 euro confirmation fee.
- Have a passport that is valid for three months beyond the end of your semester at
- Check the academic calendar for exact program dates.
- If necessary, renew your passport.
- Take note: You will have to send your passport away for up to four months while the visas are being processed. If you’re going to need your passport during that time (approximately April through July for fall semesters and September through early December for the spring semester), you will have to file your visa on your own.
You must submit your completed forms to the Office of International Services by the deadline. For students who are not at SLU when using this group appointment, this means your paperwork must be received by the deadline, not just postmarked. These dates are non-negotiable.
- For students studying abroad in the spring 2022, paperwork is due by September 7-9 (deadline will depend on the students' last name).
- For students studying abroad in fall or the academic year, paperwork is due TBD (deadline will depend on the students' last name).
- Two copies (one-sided) of the Application for National Visa Form. Fill out the appropriate application, then print two copies (one-sided).
Pay the 225-euro SLU Madrid confirmation fee by Sept. 1.
Pay the SLU visa group appointment fee via SLU Marketplace by Sept. 7.
- Two passport-style photos. These can be taken in the Office of International Services for free, or at your local post office or many chain pharmacies for a small charge. Glue (do not staple) these photos to your visa applications.
- Your original passport, with at least six months’ validity after your program ends.
- Non-U.S. citizens must also have a U.S. Visa with I20/IAP66 or Alien Registration Card.
- Two copies of your passport’s photo page.
- A copy of a photo ID that proves you live within the Chicago consulate’s region (for current SLU students, your student ID is acceptable).
- Proof of admission to SLU-Madrid and proof of insurance. If you’re a current SLU student, we’ll take care of this part after you pay your 225 euro confirmation fee. If you’re not a current SLU student, SLU-Madrid will send you these letters in the mail. You must send in the original letters, not photocopies.
- Evidence of funds — notarized letter from your guardians that proves you will have enough money to afford living in Spain (the minimum amount for the Chicago Consulate is 565 euros per month). Please use the English/Spanish Guardian Financial Support Letter.
- Proof of housing accommodations. If a student is staying with a SLU Madrid arranged host family, this letter will be provided. If a student is making their own arrangements, student must provide lease agreement plus a "nota simple." It may take time to procure these documents from a Spanish landlord so prepare in advance.
- A notarized visa authorization form. Please note that this form cannot be signed or dated until you are with a notary. This service is available in the Office of International Services.
- A visa return information form. This tells the Office of International Services where to mail the visa once it is processed. We recommend a permanent address — wherever you’ll be over Christmas or in the summer — to make sure you get the visa and passport back before you leave for Madrid.
- An acknowledgment form. Students using the visa group appointment must acknowledge that they will not be able to redeem their passport from the consulate until their passport and visa has been completed.
If you’re a student from SLU's St. Louis campus attending SLU-Madrid but not using SLU’s visa group appointment, you can still meet with us to make sure your visa application is completed correctly. Just email email@example.com to set up a meeting. You’ll also need to make an appointment with your consulate — many of them require in-person meetings — to turn in your visa application. It is important to do this early, as many consulate appointments fill up quickly. If you can’t get an appointment, you can’t get a visa — and SLU cannot intercede on your behalf. It is strongly recommended that students use the SLU group appointment. Make sure you review the specific documents required for your consulate as requirements may vary.
If you’re attending SLU-Madrid for more than one semester, you’ll need a different visa. Follow the steps laid out above, but you’ll need a few more pieces of paperwork.
- FBI Background check that is authenticated with the Apostille of the Hague Convention. There are a few options for where this can be done; please contact us at firstname.lastname@example.org to decide which route is best for you.
- Doctor's statement indicating that you have been examined and found free of any contagious diseases. This statement must include your name exactly as it appears on your passport, be dated within the past three months, be signed by an M.D. and be printed on the doctor’s letterhead.