Find answers to commonly asked questions about Banner Finance.
Users who have access to Cognos may request BUSFM013 Banner Fund Listing, located in the Fiscal Management folder. The report lists the fund number, title, principal investigator, financial manager, designees and executive/division/department codes.
An account code is a six-digit numeric value that defines the specific type of revenue source or expenditure within a fund. The account code's structure has been established to be consistent across all funds.
These codes are to be used for budgeting purposes only. They have been established for identifying budget dollars within a fund for groups of account codes which are similar in nature. For example, a budget can be set up for travel and related expenses, but expenditures must be coded against a specific account code (e.g. 739100).
These codes have been assigned specific values and descriptions in the account code listing. For purposes of summarizing data across the University, account codes for revenue and expense must be used consistently for the designated purpose by all departments.
The account code listings include revenue and expenditure budget codes and the most commonly used standard codes.
Users may view a complete list of revenue and expenditure account codes through Cognos. Go to Reports, then Business Managers, then Finance, then Fiscal Management and run "BUSFM120 Banner Account Code Hierarchy - Operating Ledger" for a list of all revenue and expenditure account codes in Excel or format.
Business and Finance recommends that users select the following columns when performing an Operating Ledger query: Accounted Budget, Year to Date, Commitments and Available Balance.
The fiscal period represents the fiscal month period. For example, Fiscal Period "01" corresponds to July, "02" to August and so on. Fiscal Period 13 is not used. Fiscal period 14 represents June Final. Business and Finance recommends that users select Fiscal Period 14 throughout the fiscal year to view year-to-date transactions.
FOIDOCH allows users to enter a document number (Purchase Order or eSeeDPV "DP") and see related document numbers. Please note that users may not "drill down" on this form, but must instead access BSS to see document details.
Enter " PO" at the Doc Type field and the eight-character purchase order number at the Doc Code field to see if there is activity associated with a specific purchase order. Again, the user must access BSS to see document details.
To find a check number associated with an eSeeDPV, enter "INV" at Document Type and the eSeeDPV (DP#####) number at Document Code. Perform a NEXT BLOCK function. The check number, if a check has been issued, will display in the Check field. Again, the user must access BSS to see document details including the check date.
Users may access the Document History FOIDOCH form in INB to verify that a check has been issued.
- To find a check number associated with an eSeeDPV, enter "INV" at Doc Type and the eSeeDPV (DP#####) number at Document Code. Perform a NEXT BLOCK function. The check number, if a check has been issued, will display in the Check field.
- To find a check number associated with a purchase order, users may enter "PO" at the Document Type field and the eight-character purchase order number at the Document Code field, perform a NEXT BLOCK function, and see the Check field.
- Alternately, from the Finance menu in BSS, click View Document. Select Purchase Order or Invoice, as appropriate, from the "Choose type" drop down. To find a check number associated with an eSeeDPV, choose "Invoice" from the Choose type drop down. Enter the eSeeDPV number at Document Number. Click View Document. The check number, if a check has been issued, will display at bottom of the screen under the heading Related Documents. To find a check number associated with a purchase order, choose "Purchase Order" from the Choose type drop down. Enter the eight-character purchase order number at Document Number. Click View Document. The check number, if a check has been issued, will display at bottom of the screen under the heading Related Documents.
In INB, go to the Detail Encumbrance Activity FGIENCD form. Enter the eight-character purchase order number at Encumbrance and perform a Next Block function. The screen displays the vendor name, purchase order status (open or closed), FOAPAL information, and all transaction activity associated with the encumbrance.
Alternately, from the Finance menu in BSS click Encumbrance Query. Enter the appropriate parameters for your query. Select the Fiscal Year, Fiscal Period, Chart of Accounts (1), Fund, and Organization. You may also enter an account code to narrow your search. Click Submit Query. The Query Results box displays encumbrances by account with underlined links providing access to the encumbrance document detail. The columns include original encumbrance amount, encumbrance adjustments (e.g., POCA's), Year to Date actual (posted invoices), and Current Commitments. The current commitment amount indicates the remaining balance.
Direct deposit payments are indicated by an eight-character check number beginning with an exclamation point "!" Paper check payments have an eight-character check number beginning with the letter "A". ePayable payments are indicated by a eight-character check number beginning with a tilde "~". Wire transfer (Foreign Payments) are indicated by an eight-character check number beginning with a caret "^".
Enter the SLUNet ID at the "Email this request to field" of the person who will Complete the IDO (i.e., enter the credit fund/account code). You must enter the SLUNet ID of a Banner Finance user.
Generic IDO's are generally processed to record nonmandatory transfers between Designated funds (i.e., debit 887012 and credit 886012) or inter-departmental professional services (i.e., debit 771070 and credit 920000). If your transaction does not fall under one of the standard service types (see the Service Type drop down on the eSeeIDO Request Entry screen) or the generic examples listed above, please contact your Commitment Office.