FAQ for Student Organizations Affected by COVID-19
In accordance with the University’s directives, guidelines from the CDC and the city of St. Louis, all student organization events are canceled for the next eight weeks (as of 3/15/20).
Some organizations may have individuals who wish to continue related activities (e.g., service in the community). Individuals who wish to continue with organization-related activities should do so with consideration for their health and the health of those with whom they interact.
We recognize the need for normalcy, and to feel a sense of community with others, and we know the work of organizations doesn’t end just because students are apart from one another. As such, organizations are invited and encouraged to continue hosting meetings electronically via email, text message, phone, or online video conferencing (i.e. Zoom or Skype).
Even if some organizations' members remain in close physical proximity to one another, we encourage you to move to electronic meetings to ensure equitable access for all organization members.
With the current directives from the CDC, the City of St. Louis, and the University, it wouldn’t be prudent for the University to encourage in-person gatherings for the sake of organization business.
Permitting some organizations to continue meeting could create inequality for those who are no longer local to the STL area, and also could result in some students feeling obligated to participate in “organizational business.”
The University encourages members of our community to feel empowered to make their own personal decisions on their health, safety and well-being. Pending that this is done within the guidelines and expectations of the CDC and our valued city partners, community members will continue to have agency in decisions about their own engagement.
The University has currently suspended all non-essential travel. If you believe your travel to be essential, please fill out this form for a possible exemption or clarification.
Note: with state and federal restrictions on travel continuing to evolve rapidly, very little travel is likely to be considered “essential” at this time.
The University is temporarily suspending approval of all events and programs until further notice. With most staff at the University expected to work off-campus, the campus is not able to support events and programs at this time.
We realize that contracts can be complicated and come with many clauses and fine print, especially in the case of cancellations. Please do not feel like you have to navigate this situation alone! For recommended language from SLU’s Office of General Counsel, or support for these tough conversations, please fill out this form to receive outreach from the Student Involvement Center staff.
If your organization has used the Standard Services Agreement (which would apply to the majority of student events and activities), there is a clause which applies to this unique situation. If you used an agreement from the vendor, the Student Involvement Center will put you in contact with General Counsel for review. Nearly all agreements have a cancellation clause which would apply in case of international pandemics.
SGA, the SIC, and other campus partners are working on creative ways to provide students the sense of community they need while also maintaining a healthy and safe environment for everyone. If you have suggestions or want to pilot a program, submit them here.
If individual students are looking to remain connected with the larger St. Louis community in a spirit of service, please complete a Service Interest Form, and a member of the Center for Service and Community Engagement will be in touch. The CSCE is currently assessing needs of community partners that can be met virtually or with limited in-person contact. For any questions, please email the CSCE at firstname.lastname@example.org.
CSO Specific Questions
The Finance Committee will take into account any cancellations due to COVID-19 so FY21 budgets will not be penalized due to a lack of events occurring.
If a student has already spent personal funds for an event which is now canceled, they will be reimbursed (pending the expense was an approved budget item from FY20). Please submit these requests via the Student Reimbursement Form on SLU Groups.
Make the Most of Your Time at SLU
The Saint Louis University Student Involvement Center is your essential guide to campus life and out-of-classroom learning.
We connect you with:
- Weekly events and movies
- Late-night activities
- More than 150 student organizations
- Twenty-five fraternities and sororities
- Servant leadership opportunities
- Transition programming, including the First-Year Experience
By the Numbers
Oriflamme student leaders