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SLU Employee Onboarding

We are glad you are joining our community as a new Saint Louis University employee and want your transition to be as easy as possible.  

You must enroll for benefits, and provide required dependent verification documentation, if applicable, within your first 31 days of eligibility. Benefit eligibility will begin on the current hire date.

New Employee Resources

Onboarding Steps

Faculty

Newly-hired faculty will need to do the following upon being hired.

    1. Criminal Background Check: All new full-time faculty, adjunct and post-doctoral fellows, and those who have had a break in service at the University greater than eighteen months, are required to complete the criminal background screening prior to beginning work. 

      The personal e-mail address provided on the faculty information form will be used to send an e-mail providing a link to a secure questionnaire.  Complete the questionnaire in its entirety and click submit.  Once you have clicked submit, you have completed the requirements. 

      International faculty and post-doctoral fellows should contact your department for instruction. 

      Please contact your department with any questions.
    1. Employment Eligibility Verification Form (I-9): Please complete the online I-9 requirements no earlier than 60 days prior to the first day of work and no later than the first day of work. Go to I9eXpress to complete the employee section of the Form I-9. The Saint Louis University employer number is 10065. The I-9 process is not complete until you present the indicated forms of section 2 (provided during the online I-9 process) of identification to the Human Resources offices in the Wool Center at 3545 Lindell Boulevard, St. Louis, MO 63103. Employees may not begin work until this process has been completed. You will be provided with a confirmation receipt from Human Resources upon successful completion of section 2.
    1. Employment Health Requirement: Health Sciences Center faculty members working in clinical or laboratory areas are required to complete a pre-employment health screening before the first day of employment. New faculty members can contact Employee Health at 314-268-5499, ext. 0 to make an appointment. It is best to call and arrange the appointment immediately after accepting your position.  Faculty members on the northern end of campus may not be required to complete a health screening.
    1. Federal and State Tax Withholding Forms: All new employees are automatically setup with the highest tax withholding of single with zero allowances. Once a completed tax form is provided to payroll, the original setup will be updated with the employee requested withholdings. 
    1. Direct Deposit Enrollment: New employees should log into Banner Self-Service and setup their initial direct deposit allocations. This self-service product is the employees’ primary portal to all pertinent information regarding payroll and benefit enrollment. It is also the portal where employees can find their check stubs, total compensation statements, and W-2 forms.
    1. University ID Badge and Parking: Obtain parking and ID badge from Parking and Card Services. You must have your employee ID number (Banner ID) prior to reporting to Parking and Card Services.
    1. Faculty Benefits Orientation: All new full-time faculty are required to attend a benefits orientation, offered by Human Resources, prior to enrolling in employee benefits. Benefit orientations are held on Mondays at 10:20 a.m. in the HR Training Room at 3545 Lindell Boulevard. Orientation may be held on a Tuesday following a holiday Monday.
    1. New Faculty Orientation: All new full-time faculty are required to attend the University's New Faculty Orientation held in mid-August. The dates of orientation will be listed on the appointment letter from the Provost.  A half-day orientation will be offered in February for faculty hired mid-year. 

      New Adjunct Orientation is not mandatory but is highly recommended.  It is typically held one evening the week prior to the beginning of classes in the fall, and late January forsSpring hires. Information will be emailed closer to the date.

Resources

Staff

Upon accepting a staff position at SLU, you will receive an email from the recruitment team with the steps necessary for a successful onboarding experience, in line with the staff hiring process:

  1. Apply online at jobs.slu.edu.
  2. Interview.
  3. Complete the pre-employment requirements of an employee health screen (if applicable) and a criminal background check.
  4. An offer is extended and accepted, the email sent will include a formal offer letter and onboarding instructions.
  5. New employee onboarding online will include the completion of Form I-9 (must present identification in person to HR), Federal W-4, State W-4, personal information forms, and setting up your direct deposit. Permanent residents and Visa holders will have additional paperwork for payroll purposes.
  6. Begin work and pick up a SLU ID badge and parking pass at Parking and Card Services.
  7. Attend orientations including new employee orientation (every Monday), University orientation (first Wednesday), SLUCare orientation (if applicable), and manager orientation (if applicable).
Graduate Assistant

If you are hired as a graduate assistant, follow the steps in the student worker hiring process and complete the following:

  • Employment Eligibility Verification Form (I-9): No sooner than 60 days prior to the first day of work and no later than the first day of work, use I9express to complete the employee section of the Form I-9. The Saint Louis University employer number is 10065. The I-9 process is not complete until you present the indicated forms of section 2 (provided during the online I-9 process) of identification to the Human Resources offices in the Wool Center at 3545 Lindell Boulevard, St. Louis, MO 63103. Employees may not begin work until this process has been completed. You will be provided with a confirmation receipt from Human Resources upon successful completion of section 2.
  • Federal and State Tax Withholding Forms: All new employees are automatically setup with the highest tax withholding of single with zero allowances. Once a completed tax form is provided to payroll, the original setup will be updated with the employee requested withholdings. 
  • Direct Deposit Enrollment: New employees should log into Banner Self-Service and setup their initial direct deposit allocations. This self-service product is the employees’ primary portal to all pertinent information regarding payroll and benefit enrollment. It is also the portal where employees can find their check stubs, total compensation statements, and W-2 forms.
Housestaff

Specific information regarding employment requirements for Housestaff will be provided by the Office of Graduate Medical Education prior to resident orientation.  Please contact gme@slu.edu with questions. Housestaff should complete the following:

  • Employment Eligibility Verification Form (I-9): No sooner than 60 days prior to the first day of work and no later than the first day of work, use I9express to complete the employee section of the Form I-9. The Saint Louis University employer number is 10065. The I-9 process is not complete until you present the indicated forms of section 2 (provided during the online I-9 process) of identification to the Human Resources offices in the Wool Center at 3545 Lindell Boulevard, St. Louis, MO 63103. Employees may not begin work until this process has been completed. You will be provided with a confirmation receipt from Human Resources upon successful completion of section 2.
  • Federal and State Tax Withholding Forms: All new employees are automatically setup with the highest tax withholding of single with zero allowances. Once a completed tax form is provided to payroll, the original setup will be updated with the employee requested withholdings. 
  • Direct Deposit Enrollment: New employees should log into Banner Self-Service and setup their initial direct deposit allocations. This self-service product is the employees’ primary portal to all pertinent information regarding payroll and benefit enrollment. It is also the portal where employees can find their check stubs, total compensation statements, and W-2 forms.
Student

Hiring Process

  1. Accept job offer.
  2. Bring acceptable documents to HR for form I-9.
  3. Complete onboarding paperwork provided by HR: Form I-9, Federal W-4, State W-4, personal information, confirmation receipt. International students and permanent residents will have additional paperwork for payroll purposes.
  4. HR stamps confirmation receipt to supervisor.
  5. You can begin work. 
  6. Enroll in direct depost through the MySLU employee tab. Employee tab will only appear after the department submits EPAF and receives approval. Contact your supervisor with questions.

Resources:

Orientations

New employee orientation is required for new full-time and part-time employees. If you are a new staff member, orientation is scheduled by your recruiter. Newly-hired faculty should schedule orientation before or on their first day of work by calling 314-977-5847.

New Manager Orientation

The new manager orientation provides managers necessary tools and resources to manage effectively at Saint Louis University. Manager orientation is offered quarterly. New managers will be invited to attend the next available manager orientation. The next orientation will be held Tuesday, Oct. 23, and Wednesday, Oct. 24, (8 a.m. - 4 p.m.).

University Orientation

University orientation provides an introduction to Saint Louis University vision, mission, values and services including overviews by division vice presidents. Once the job offer is extended and accepted, the recruiter will schedule the new employee for the next available university orientation based upon their start date. University orientations are held the first Wednesday of the month from 8:30 a.m. to 12 p.m. in the Pere Marquette Gallery on the second floor of DuBourg Hall. Please email training@slu.edu with any questions.

 If you have a parking pass, you may park in the Olive-Compton Garage near the corner of Lindell and Compton. Otherwise, meter parking is available outside. 

2018 Orientation Schedule

  • January 3
  • February 7
  • March 7
  • April 4
  • May 9
  • June 6
  • July 11
  • August 1
  • September 5
  • October 3
  • November 7
  • December 5
New Employee Orientation

New employee orientation provides essential information regarding University benefit plans, technology and access, and payroll and timekeeping. New employee orientation is scheduled every Monday morning (varies on weeks with Monday as a holiday) from 8:30-11 a.m. in Human Resources Training Room on the first floor of the Wool Center.

There will be no new employee orientation on Jan. 1, Jan. 15, May 28, Sept. 3, Nov. 19 or Dec. 24.

If you have your parking pass, you may park in the Olive-Compton Garage near the corner of Lindell and Compton.  Otherwise, meter parking is available outside the Wool Center.

During orientation, a benefits specialist will present the University Benefit Plans, distribute information and answer questions .Information Technology Services will provide important information regarding access to University email, systems, programs and security. Payroll and Human Resources Information Systems will share important information regarding direct deposit, time keeping, pay schedules, vacation accruals, holiday schedule, and how to access the employee tab in Self Service Banner.

For more information, visit the New Employee Resources Google site

SLUCare Orientation

SLUCare Orientation is held on the third Friday of the month. Orientation is from 8 a.m. to noon in the Drummond Hall multimedia room. 

2018 Orientation Schedule

  • January 19
  • February 16
  • March 16
  • April 20
  • May 18
  • June 15
  • July 20
  • August 17
  • September 21
  • October 19
  • November 16
  • December 21

New Employee Toolkit

Find resources for getting to know Saint Louis University and St. Louis.